Human Resources Coordinator

This is a hybrid 4 days a week downtown Chicago, Il AND 4 month contract to start.

Responsibilities

• Provide administrative support to HR leadership including scheduling, travel coordination, expense reporting, and preparing materials for HR Town Halls and Learning Series sessions.
• Manage HR-related invoice processing and billbacks (Legal, special projects, contractors/taskforce, translation vendors, wellness programs, First Aid, etc.).
• Maintain and update HR Leader workflows, including system ticket setup, HRD movement reporting, weekly communications, and support structure tracking.
• Coordinate HRD Orientation sessions twice annually, overseeing scheduling, communication, and materials.
• Support HR communications including internal channel posts, monthly reporting cycles, and coordinating the content calendar.
• Compile and distribute Talent Development reports (IDPs, Mid-Year/EOY Check-Ins, compliance training, program participation).
• Maintain Talent Development databases, including GM Development Program participants and the GM pipeline.
• Support logistics for GM Development Programs (room reservations, materials, participant communication) and manage surveys and leadership assessment administration.
• Assist Talent Acquisition with reporting and tracking for the TA Opt-In Program and university recruiting initiatives.
• Prioritize workload independently, recommend process improvements, and escalate decisions involving policy, financial impact, or risk.
• Pay: 20-27/hr

Qualifications

• 2–4 years of HR coordination, administrative support, or operations experience.
• Experience in invoice processing, reporting, scheduling, or program coordination preferred.
• Background supporting multiple leaders in a fast-paced HR environment.
• Strong proficiency in Microsoft Excel, PowerPoint, and Outlook.
• High school diploma required; bachelor’s degree preferred.