Executive Recruiting Coordinator
Job in
Chicago, Cook County, Illinois, 60601, USA
Listed on 2026-01-23
Listing for:
Integrated Resources, Inc
Full Time
position Listed on 2026-01-23
Job specializations:
-
HR/Recruitment
-
Administrative/Clerical
Job Description & How to Apply Below
Executive Recruiting Coordinator
Job Location:
Chicago, IL
Job Duration: 5-6 Months (possibility of extension)
Payrate: $32 - $35/ hr. on w2
Job Summary:
- We are looking for an Executive Recruiting Coordinator to focus on improving and scaling the candidate experience in partnership with our executive recruiting team.
- You will be responsible for creating a "white glove" candidate experience for all candidates and stakeholders.
- This includes everything from interview scheduling, improving executive recruiting interview scheduling processes, and actively contributing to the success of the executive recruiting team.
- This role reports into the Director of Executive Recruiting.
3 days onsite in Chicago and 2 days remote.
- Supports the interview scheduling logistics of assigned requisitions, ensuring an efficient and effective service is delivered to the business and providing a world class candidate experience.
- Coordinates all elements of candidate interview logistics including sending meeting invites, booking rooms, organizing Video Conferencing, Teams and Dial- in details.
- Develops and provides an interview agenda in a professional manner to all parties.
- Maintains a clear hiring workflow by updating candidate status in applicant tracking.
- Ensures an open line of communication with the Executive Recruiter that is assigned to the candidate being scheduled.
- Builds and maintains strong relationships with the Executive Recruiter and Hiring teams.
- Fields questions and scheduling requests, which includes maintaining an open line of communication with the Executive recruiter that is assigned to the candidate being scheduled.
- Provides administrative support to the talent acquisition team, including process improvement project and other ad-hoc duties.
- Other duties as assigned or requested.
- 3+ years of experience as a recruiting coordinator A history of optimizing recruiting and interview scheduling processes.
- Experience with applicant tracking systems and interview scheduling tooling preferred, e.g. Workday ATS.
- Autonomous and highly organized with an incredible attention to detail and extremely professional written/verbal communication skills.
- Ability to rigorously prioritize and multitask and an eagerness to roll up your sleeves and contribute to all parts of the recruiting process.
- Independent, organized, and creative with a keen sense for "five star service" and a high touch experience.
- Calm under pressure with positive, "can do" attitude
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