Chicago, IL - Rewards Administrator

Chicago, IL - Total Rewards Administrator Address Chicago, IL, USA Compensation $90,000.00/year

Job Description

The Total Rewards Administrator supports the day-to-day administration and governance of WeDrive

U’s compensation, benefits, and retirement programs across a complex, multi-location workforce, including union and non-union populations. This role is responsible for ensuring pay accuracy, benefits integrity, regulatory compliance, and a consistent employee experience across compensation and benefits programs. The position partners closely with Payroll, HR Operations, Finance, CSC leadership, and external vendors to support administration, audits, testing, and employee communications related to compensation, benefits, and retirement plans.

Administer wage and salary changes related to merit increases, promotions, job changes, market adjustments, and collectively bargained rate updates

Enter, audit, and validate compensation changes in ADP to ensure accuracy, timeliness, and compliance with internal controls

Partner with HR and CSC leadership to support scheduled and off-cycle CBA rate changes across multiple locations and labor agreements

Support compensation audits and internal reviews through data preparation, reconciliation, and documentation

Ensure proper calculations, tax treatment, and with holdings related to incentive, commission, and other variable pay programs

Serve as a primary point of contact for employee questions through the benefits inbox

Perform weekly retirement reconciliations across all company-sponsored and union retirement and pension plans

Coordinate and complete required testing, audits, and reporting for 401(k) and pension plans

Collaborate with payroll and benefits vendors to ensure accurate and timely administration of programs

Manage employee communications and education related to retirement and pension plans, including eligibility, enrollment, and plan changes

Support compliance with federal, state, and local regulations governing compensation and benefits administration, including ERISA and labor agreement requirements

Assist with internal and external audits by preparing reports, reconciliations, and supporting documentation

Maintain accurate records and documentation to support audit readiness and internal controls

Identify opportunities to improve compensation and benefits processes, workflows, and documentation

Provide accurate data and insights to HR leadership to support workforce planning and financial decision-making

Bachelor’s degree in Human Resources, Business Administration, Finance, or a related field preferred

Two to four years of experience in compensation, benefits, or total rewards administration

Experience supporting retirement plans, payroll integrations, and compensation changes in a multi-location or unionized environment preferred

Strong analytical and mathematical skills with a high level of accuracy and attention to detail

Demonstrated ability to handle sensitive and confidential information with discretion

Strong written and verbal communication skills with the ability to explain complex topics clearly

Working knowledge of HRIS and payroll systems, preferably ADP, Workday or UKG

Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment

Analytical thinking and problem solving

Attention to detail and data integrity

Regulatory and compliance awareness

Employee service orientation

Collaboration and cross-functional partnership

Sound judgment and accountability