Human Resources Associate II - College of Nursing

Overview

Hiring Department:
Nursing Human Resources. Location:
Chicago, IL USA. Requisition : 1039009. FTE: 1. Work Schedule:

Shift:
Days. # of Positions: 1. Workplace Type:
Hybrid. Posting Close Date:
January 21, 2026. Salary Range (commensurate with experience): $75,000. / Annual Salary.

About The University Of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

• Handles all aspects of processing HR appointments for tenure-track and non-tenure-track faculty, academic professionals, civil service staff, pre- and post-doctoral research associates and fellows, student employees (graduate and undergraduate), and temporary workers (extra help and academic hourly).
• Uses relevant University applications and software, taking responsibility for all human resource (HR) transactions related to departmental employees, including but not limited to: position creation and maintenance; new hires; employee job record changes; additional jobs; reappointments; labor distributions and redistributions; historical job changes; separations; overcompensation; and other administrative transactions.
• Monitors the HR Front End (HRFE) system daily to ensure timely processing of transactions.
• Initiates the New Hire process in Banner HRFE, monitors progress for completion; oversees new hire onboarding and orientation for assigned units. Tracks the progress of HR new hire processes (i.e., background check clearance, qualification requirements).
• Tracks HR processes such as new employee probationary evaluations, end-of-probation increases, job description updates, visiting appointments, volunteers, stipends, overcompensation requests, rehired retiree salary limits, and EH active hours within 900-hour limits.
• Initiates the Separation process in Banner HRFE and conducts exit surveys for resigning, retiring, or separating employees.
• In collaboration with the Department Head, Administrator, and/or Search Committee, assists with the search process for assigned units, including Civil Service and Academic/Faculty searches.
• Creates, evaluates, and maintains job descriptions in consultation with department head and/or unit director. Composes job posting and advertising copy.
• Provides process and regulatory guidance for search. May staff search committees, participate in applicant document review, coordinate interview processes, and monitor/update UIC recruiting systems.
• Using standardized templates, creates academic offer letters. Coordinates completion of other supporting documentation for reappointments and/or changes in status.
• Inputs and maintains official HR file records in the repository. Participates in orientation and onboarding of new hires.
• Manages annual compliance and benefit time accrual/usage of administrative staff, civil service staff, and faculty for assigned units.
• Review/approve bi-weekly Civil Service web time reporting.
• Approves timesheets in…