Clinical Section Administrator

Department

BSD ORT - Administration

About the Department

The Department of Orthopaedic Surgery and Rehabilitation Medicine at the University of Chicago consists of 69 clinical providers including 27 Attending physicians, 25 Residents, 5 Fellows, and 12 Advanced Practice Providers. These providers bring with them expertise on a wide variety of Orthopaedic problems including Bone and Soft Tissue Cancer, Bone Health and Fragility, Bone Infection Care, Foot and Ankle Care, Fracture Care, Hand and Wrist Care, Hip Care, Knee Care, Pediatric Orthopaedic Care, Shoulder and Elbow Care, Spine Care and Sports Medicine.

The Department is seeking to add an Section Administrator to support the continued clinical and academic growth of the department.

Job Summary

The job manages a team of professional staff responsible for the financial and management functions of a department in support of teaching, medical research and clinical care. Facilitates research initiatives of the faculty and staff. Develops departmental plans. Provides leadership and supervision to a staff of exempt and non-exempt employees.

The Clinical Section Administrator manages a team of staff responsible for the financial, administrative, and management functions of an academic department in support of teaching, medical research and clinical care. Facilitates research initiatives of the faculty and staff. Develops departmental plans, supports recruitment, promotion, and growth.

The Department of Orthopaedic Surgery and Rehabilitation Medicine is seeking a Section Administrator to be responsible for the combined administrative, financial, academic and clinical affairs of the Department. The Section Administrator will perform duties as an administrative officer for the department including planning, coordinating and directing broad and complex financial and management functions in support of clinical care, education and research.

Responsibilities

Strategy Development and Execution

• Assists Department Leadership in developing the long-term strategy for faculty and staff recruitment, marketing and existing program development to facilitate strategic operating plans.

• Develops tactics to support and implement long-term strategic goals and operating plan.

• Participates in identifying priorities and in preparing and implementing strategic and tactical plans.

• Participates in and completes various institutional survey initiatives.

• Maintains plan, monitors metrics and reports on progress.

• Negotiates and implements related agreements.

• Assesses provider capacity and access, ensures adequate provider and support staffing plans.

Clinical Practice Management

• Works collaboratively with leadership of UCM and BSD to ensure smooth and efficient clinical operations which include but are not limited to ambulatory, inpatient, perioperative, procedural, offsite and joint ventures and appropriate clinical program strategic growth to serve the mission of UCM and its patients.

• Partners with Faculty and Departmental Leaders to ensure appropriate provider coverage for relevant areas.

Academic Affairs

• Monitors and leads administration and oversight of the academic appointment processes, including recruitment, appointment, onboarding, reappointment, and promotion of faculty members.

• Ensures timely and accurate processing of academic appointments and medical privileges for new and ongoing faculty, other academic personnel, and post-doctoral scholars and fellows.

• Maintains academic personnel records for faculty, residents and fellows to promote goal setting, mentorship and talent management.

• Manages faculty and resident personnel issues by ensuring that day-to-day needs are met and providing a conduit of information flow between residents and faculty and faculty and departmental administration.

Human Resources

• Leads staff, optimizing operational effectiveness, employee engagement, professionalism, performance management and ongoing professional development.

• Administers human resource activities: identifies need, manages recruitment, employee/labor relations and payroll; oversees academic appointment processes.

• Ensures compliant and effective recruitment, hiring, onboarding, evaluation, promotion, disciplinary action, and discharge practices in consultation with Human Resources.

• Ensures that policies and procedures are applied appropriately and consistently.

• Engages in team development through transparent communication, coaching, goal setting, mentorship, talent management and implementing a culture of best practices.

• Makes recommendations on personnel actions to the Executive Administrator, including promotions, compensation analysis, performance evaluations, training and terminations.

Marketing, Communications, Outreach

• Assists with appropriate external marketing and communications for targeted programmatic growth in collaboration and partnership with UCM Marketing Communication.

• Develops internal communications plans and activities.

• Assists with planning and supervises implementation of CME and other events. Grants &…