Welcome Coordinator

Overview

Oak Street Health takes a team-based approach to providing outstanding patient care. Our Service Team builds individual relationships with our patients and ensure they are happy with their experience. The Service Team is responsible for delivering excellent, high-touch assistance to our patients everyday.

Welcome Coordinators are an integral part of Oak Street Health. You will be the first impression we make on our patients. You will efficiently juggle many tasks: ownership of our Welcome and Community Areas, management of inbound and outbound phone calls, as well as managing patient referrals and medical records. We also expect you to be highly flexible, covering when needed in other local locations.

• Welcoming patients and conducting check-in with required forms
• Collect co-pays
• Updating patient information and making changes in electronic medical record platform
• Scheduling appointments within electronic medical records platform
• Managing phone lines by answering, taking messages, and conducting outbound calls as instructed
• Managing patient referrals by scheduling those appointments and completing authorizations
• Requesting medical records, routing documents to clinical staff for review, and uploading documents into electronic medical record platform
• Assisting new patients with paperwork
• Assisting with community room events
• Other duties as assigned

• A flexible and positive attitude
• A welcoming and nurturing attitude toward our patient population of older adults
• Strong computer skills and basic knowledge of Microsoft Excel
• Experience in customer service setting
• Professional phone etiquette
• High level of integrity
• Proficient PC skills
• College degree preferred, some college required
• Fluency in Spanish, Polish, Russian, or other languages spoken by people in the communities we serve (where necessary)
• US work authorization

Oak Street Health offers our coworkers advantages that can’t be found in other healthcare companies, including:

• The opportunity to be part of a hyper-growth company focused on changing the future of healthcare.
• High levels of responsibility and opportunities for rapid advancement
• Generous retirement options, paid vacation/sick time, as well as health, vision and dental benefits
• Supportive and fun culture

Why does Oak Street Health offer all of these benefits? Because we know what it takes to deliver the highest level of care, and our team deserves the best resources to succeed and enjoy their work. In return, we expect the best out of our co-workers.