PPU Deputy Manager

About OATH

The City of New York’s Office of Administrative Trials and Hearings (OATH) is the nation’s largest administrative tribunal, holding approximately 400,000 trials and hearings a year. As the City’s central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.

OATH’s Clerk’s Office is seeking an Associate Staff Analyst to serve as the Penalty Processing Unit Deputy Manager in charge of incoming revenue in Manhattan. Under direction, with wide latitude for independent initiative and judgment, in addition to performing the duties of Staff Analyst at a higher level, performs difficult professional work in the preparation and administration of agency budgets and the conduct of economic research and studies;

in the preparation and conduct of administrative, procedural and operational studies and analysis concerning the agency’s organization and operations; and in personnel administration; and supervises staff performing such work.

• Hiring, training & supervising staff.
• During the temporary absence of the supervisor, perform the supervisor’s duties.
• Participating in the preparation of fiscal requests and staffing proposals.
• Monitoring expenditures.
• Assisting in the preparation of monthly and cumulative expenditure and revenue reports.
• Processing and reviewing payment transactions, settlement agreements, refunds, satisfactions, clearances, adjustments, bank reconciliations, unapplied payments, and returned checks, in conjunction with and in the absence of their supervisor.
• Managing cashiering functions.
• Ensuring payments from all sources are reconciled daily and any discrepancies are thoroughly investigated.
• Researching misapplied payments by contacting respondents, NYC agencies, or NYC contracted vendors.
• Monitoring the agency lockbox contract.
• Monitoring collection activities.
• Serving as agency liaison on revenue-related issues.
• Optimizing revenue procedures.

* TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE CIVIL SERVICE LIST.

ASSOCIATE STAFF ANALYST - 12627