Specialist Accounting

** _RELATIONSHIPS:_*
* Internal:
Reports directly to the Accounting Manager

External:
Hotel guest/visitors, vendors and repair personnel

Accounts Receivable Tasks:

+ Completes daily A/R transfer programs and maintains A/R records.

+ Ensures prompt and accurate invoicing of all accounts.

+ Performs billing of all outstanding accounts every 3 days and ensures all bills are processed within 3 day of departure.

+ Processes all credit card corrections, payments and compression in OPERA on a daily basis.

+ Reviews all OPERA PM accounts.

+ Reviews and settles credit balance on a daily basis.

+ Handles all billing inquiries and complaints.

Documents and resolves all such situations, advises managers of problems.

Gives all necessary answers to the client on a timely basis.

+ Attends meetings and hotel training sessions as required by hotel management.

+ Researches and resolves all guest inquiries.

+ Prepares all documentation pertinent to inquiries settlement.

+ Send all refunds documentation (credit card credit, check request...) to the assistant controller for review and approval on a daily basis.

+ May act as departmental trainer for specific areas of expertise.

+ Cooperates, coordinates and communicates with guests and other departments in matters concerning issues of credit, follows up on outstanding accounts and assist with credit requirements.

+ Verifies the credit worthiness of all prospective hotel customers.

+ Oversees the research of billings inquiries, returned checks and other claims with the A/R team.

+ Collection of overdue accounts.

+ Reviews billing for completeness and correctness.

+ Reviews daily A/R payments:

Checks received by mail, bank transfers and applies payments to appropriate charges.

+ Conducts monthly credit meetings.

+ Attends pre-convention meetings.

+ Coordinates billing of group with client, conference services, sales and reservations.

+ Coordinates with department management uncollectable accounts and potential quarterly write-off's.

+ Maintains and updates credit policy that is compatible with both the local market and IHG policies and procedures.

+ At IHG, we are committed to providing our employees with a safe, secure and healthy workplace.

It is your responsibility to comply with all workplace health and safety requirements, including any department specific training regarding equipment and procedures.

+ Perform other duties, tasks and special projects as assigned.

General Cashier Tasks:

+ Empties the cashier drop box in the security office with a witness and verifies the number of envelopes to the signature log.

+ Counts the contents of the envelopes and makes sure that the content is the same that the cashier wrote on the envelope.

+ Prepares the general cashier daily summary.

+ Prepares bank deposit, ensuring that all checks are endorsed.

+ Prepares the foreign exchange and calculates the corresponding amount in local currency for reimbursement.

+ Prepares and distributes due backs, makes change for the front office and outlet employees.

+ Counts contents of safe (general cashier house bank) on a daily basis.

+ Disburses petty cash at general cashier hours.

+ Completes audits every month for employees who have banks issued.

+ Prepares house bank contracts for new cashiers and issues new banks upon requests authorized by the Director of Finance.

Maintains accurate file of all current contracts.

+ Prepares petty cash reimbursement for Director of Finance review.

+ Assists with administrative tasks with the Accounts Payable specialist.

+ Works with income auditing task to ensure work is completed when staff is on vacation of away from the office.

+ Works with Accounts Payable to ensure all vendor statements are reconciled.

+ Performs other duties, tasks and special projects as assigned.

Accounts Payable Tasks:

+ Requests central A/P in Atlanta to set up supplier number for each supplier with form W-9 completed.

+ Reviews documentation from receiving clerk for proper support and approvals.

+ Responsible for the compliance with JP Morgan Chase credit card procurement and reconciliation.

+ Reviews invoices received by mail and either circulates them to department heads for approval or matches with delivery notes.

+ Posts and updates invoices and delivery notes, assigning account coding when necessary.

+ Researches vendor statements and resolves discrepancies.

+ Processes disbursements on a timely basis to maintain favorable vendor relations.

+ Researches vendor inquiries and pending items on a timely basis.

+ Runs control group register report, matching all entries with invoices and supporting documents for Finance leaders.

+ Performs computer input of check requests from departments, i.e. TER's, and ensures proper General Ledger account numbers and required signatures.

+ Maintains orderly filing system for copies of checks, all supporting documents and invoices to be paid.

+ Processes group commission payments.

+ Attends meetings and hotel training sessions as required by IHG.

+ At IHG, we are committed to providing our employees with a…