Accounts Receivable Specialist

Accounts Receivable Specialist

Location:

On-site, Chicago, IL - West Town

Sound Investment, a leading Event Production and Sales & Installation company with a national footprint, is looking for a detail-orientated and organized Accounts Receivable Specialist to join a fast-paced and growing team in its Chicago, IL - West Town office
. This is an on-site position with a standard in-person schedule of Monday through Friday 9 am - 5pm.

Desired

Skills & Experience:


The ideal candidate is someone who is highly
organized
, proactive
, customer-focused
, thrives at multitasking and excels in a fast-paced, entrepreneurial environment. As part of the Accounting Department, the Accounts Receivable Specialist will focus on maintaining accurate financial records, processing payments, and supporting client and vendor relationships
. They should possess strong technical and interpersonal skills as well as strong organizational skills. This role requires an exceptional level of attention to detail and communication skills (both written and verbal).

• Process, record, reconcile, and track incoming payments in Quick Books including credit card, ACH, and check transactions.
• Prioritize and monitor accounts receivable to ensure all balances remain current and accurately maintained.
• Proactively reach out to clients to confirm timely receipt of invoices and address any issues or delays, including implementing collection strategies to minimize outstanding balances.
• Verification of invoices and ensuring timely vendor payments and payment plans when necessary.

• Manage the contract life cycle (from drafting and issuing contracts to tracking contract status, ensuring timely review, approval and signature collection).
• Assist in monitoring contract renewals, amendments, and compliance obligations.
• Maintain organized contract files (digital and/or physical) for easy reference and audit purposes.
• Work with internal teams to confirm contract terms align with company policies.

• Serves as the primary point of contact for customer payment support, ensuring customer satisfaction while enforcing payment terms and conditions.
• Provides timely, professional, and accurate responses to customer inquiries and concerns regarding billing, payments, and account discrepancies.
• Collaborate with the sales and customer service teams to resolve disputes.
• Build and maintain positive relationships with customers to facilitate prompt payment

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum of 1–3 years of accounting or finance experience required
• Preference will be shown to candidates who have familiarity with Quick Books Desktop and Intuit Enterprise
• Proven ability to handle confidential information with integrity.
• Experience with contract administration or document management systems
  .
• Knowledge of GAAP and financial compliance practices.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

• Medical Insurance
• Dental Insurance
• Roth IRA
• Holidays and Paid Time Off