Accounting Coordinator Chicago Foundation Women Chicago Foundation Women

About the Position

The Accounting Coordinator will play a crucial role in supporting the day-to-day finance department’s functions and operations of the Foundation. This position will maintain strong internal controls while processing accounts payable and receivable, credit card expenses, recording daily revenue journals, and assisting in month and year-end financial close cycles. The Coordinator supports financial operations by preparing reports, assisting with audits, and performing ad hoc expense analysis.

• Oversee daily accounting tasks, including bookkeeping, ledger entries and financial statement preparation
• Assist with the preparation of the monthly balance sheet, income statement, cash flow statements, and department reports
• Process and record accounts payable and receivable transactions with accuracy and timeliness
• Assist in reconciling all balance sheet accounts monthly
• Manage monthly credit card expenses incurred on organization credit cards; ensure proper documentation and accurate expense coding
• Collaborate with external auditors during financial audits, and ensure all documentation is accurate and readily available
• Assist with filing tax forms with federal, state, and local government agencies
• Process and post daily cash receipts in accounting software (Fund EZ), including check deposits and credit card payments; verify donation/payment type in fundraising program (Raiser’sEdge)
• Assist with monthly revenue reconciliation between Fund EZ and Raiser’s Edge by the 5th workday of the month
• Update monthly balance statements for donor-advised funds and Giving Circle/Council Funds
• Assist with the annual organizational budgeting process
• Communicate and enforce purchasing policies and payment requisition procedures with staff and vendors
• Maintain vendor files, W-9s, and banking information
• Process bi-monthly payroll and send reports to Director of Finance and Director of HR for approval
• Perform general accounting and other related duties for the Foundation

• Manage the accounts payable inbox
• Assist with ad-hoc finance projects
• Ensure compliance with accounting policies, procedures, and regulatory requirements
• Continually assess and improve accounting processes and systems to enhance accuracy and efficiency
• Maintains knowledge of generally accepted accounting principles (GAAP)

• Attend and actively participate in required educational programs and departmental and staff meetings
• Update knowledge by participating in educational opportunities; maintaining networks; participating in professional organizations
• Perform other duties as assigned by supervisor and President/CEO

• This position requires attendance during business hours – 9:00am to 5:00pm, Monday through Friday with two remote workdays.
• Occasional night and weekend hours are required to attend and assist at Foundation events or potential funder meetings and events.
• This position operates primarily in an office environment that is accessible. Some work at off-site locations may be required and those may not necessarily be fully accessible.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, and filing cabinets.
• The employee may be asked to lift and/or move objects up to 25 pounds.
• Travel between the primary office and other locations may be required.
• Workplace is a smoke- and drug-free environment.
• CFW is an equal opportunity employer and seeks to employ qualified individuals based on individual merit. CFW does not discriminate against any individual with respect to the terms and conditions of employment based on that individual’s race, sex, age, religion, color, national origin, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, housing status, or any other non-merit factor protected under state, local or federal laws.
  
  Equal Employment Opportunity applies to all personnel actions such as recruiting, hiring, compensation, benefits, promotions, training, transfer, termination, and opportunities for training. CFW is committed to a fair and equitable workplace where everyone is a respected and…