Payroll & Accounts Payable Specialist

Payroll/AP

Location:

Chicago, IL (Hybrid: 2 days in-office per week required)

Organization Type:
Non‑profit

Compensation: $65,000 – $70,000 (DOE)

Benefits:
Eligible Day One + 7.5% Employer Contribution to 403(b)

We’re seeking a detail-oriented Payroll & Accounts Payable Specialist to support our mission‑driven non‑profit client with multi‑state payroll and high‑volume AP processing. The ideal candidate is reliable, proactive, and comfortable working in a hybrid environment, collaborating cross‑functionally with HR, Finance, and program teams.

• Process multi‑state, multi‑payroll cycles (bi‑weekly/semimonthly) with accuracy; validate time & attendance; manage deductions, garnishments, and PTO accruals; reconcile payroll reports; assist with year‑end W‑2/W‑3 and 1095‑C as applicable.
• Maintain adherence to federal/state/local wage & hour laws; support audits; ensure accurate tax filings and registrations across states.
• Full‑cycle AP—invoice intake, coding, 3‑way match, approvals, payment runs (ACH/check), vendor setup and maintenance, and 1099 preparation.
• Maintain documentation, improve workflows, and ensure strong internal controls.
• Respond to employee and vendor inquiries; partner with HR/Finance to resolve issues swiftly.

• 2–4+ years of payroll and AP experience; non‑profit experience a plus.
• Multi‑state payroll expertise (required); experience supporting multiple payrolls or entities.
• Strong knowledge of payroll compliance and AP best practices.
• Proficiency with payroll and finance systems (e.g., ADP, Paylocity, Paychex, UKG, Quick Books, Net Suite—any of these helpful).
• Intermediate Excel skills (vlookups, pivots) and high attention to detail.
• Excellent communication, confidentiality, and customer service mindset.

• Day One eligibility for medical, dental, vision.
• 403(b) retirement plan with 7.5% employer contribution.
• Generous PTO and paid holidays.
• Hybrid schedule:
  In-office 2 days/week (Chicago Loop area).
• Collaborative, mission‑driven culture that values equity, inclusion, and community impact.

• $65,000 – $70,000 commensurate with experience.