Sr Accounts Receivable and Deductions Specialist

Sr Accounts Receivable and Deductions Specialist

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This range is provided by Bel. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

The Sr. Accounts Receivable & Deduction Specialist is responsible for the full accounting life cycle management of a specific portfolio of customers and the day-to-day operations of the Accounts Receivable & Deduction department. This role will manage the deduction process, ensure timely posting of customer payments, follow-up on past due invoices and provide detailed analysis of all deductions to ensure accurate and timely reconciliation and resolution.

In addition, this role will participate in supporting special departmental initiatives and projects when assigned. This position will be set in a fast-paced environment and will require accuracy, time management, and flexibility. #Hybrid non-exempt role (2-3 days in office/week) based in Chicago.

• Cash application
  :
  Manages daily cash receipts, retrieves lockbox deposits and ACH/EFT reports; creates electronic files and performs cash application. Maintain tracking files and make updates daily.
• AR Balances
  :
  Collaborates with the Treasury group to reconcile the general ledger and bank accounts.
• Deductions
  :
  Responsible for deduction research and clearing in a timely manner: assess open Debit Memo’s ensuring consistent, timely & accurate reporting and reconciliation.
• Websites
  :
  Monitors customer-based websites to obtain deduction and payment documentation.
• EDI
  :
  Utilizes EDI platform to retrieve remittance details and solve invoicing issues.
• Brokers
  :
  Prepare and process broker check requests, maintaining files and preventing deductions from occurring by processing check requests timely.
• Escalations
  :
  Follow guidelines for proper escalation of unresolved items.
• Credibility
  :
  Establish relationships cross-functionally and with Customers / Brokers to maintain a steadfast focus on achieving goals and meeting KPI targets.
• DEALS
  :
  Provides internal support cross-functionally regarding deals that can be closed or remain open due to unresolved deduction balances. Utilize trade management tool.
• Collections
  :
  Monitor customer accounts, identifying past-due payments. Follow up with customers on past-due invoices via phone and/or email. Manage collection efforts. Maintain detailed records of collection activities, including communication of payment arrangements, and any actions taken.
• Dispute Resolution
  :
  Investigate and resolve customer inquiries, deductions, billing disputes and/or past due invoices. File claims for all invalid deductions. Handle unique or complex billing scenarios.
• Communication
  :
  Value-added and action-oriented collaboration cross-functionally to inform others of any specific issues or trends.
• Credit Reviews
  :
  Verify the creditworthiness of customers, setting credit limits, and monitoring accounts.
• Accounting Support
  :
  Prepare audit files (external, internal and tax) and month-end / fiscal year analyses.
• Other duties
  :
  All other duties & special projects as assigned by direct manager or senior management.

• High School Diploma or equivalent required;
  Some accounting college coursework is preferred.
• 10+ years of related AR experience required.
• 5+ years related experience in a deduction/collection role, analysing and reconciling items such as Trade/Billbacks, Shortages, Logistic Penalties, Spoils and/or other AR deduction miscellaneous items.
• Experience working with Trade Fund/Promotion Management tools preferred.
• Highly proficient technology skills including ERP SAP ECC (or SAP HANA S4) systems and Microsoft Suite (specifically Excel, Word, and PowerPoint).
• Ability to work independently and as part of a team; strong organizational and time management skills.
• Flexibility and adaptability:
  Readiness to adapt to different workflows, communication styles, and priorities as needed to effectively collaborate with various departments and external entities.
• Possesses high credibility, integrity, and adaptability:
  Effective in…