Mechanical Preconstruction Manager

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the  art and science of building,  providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

The Mechanical Preconstruction Manager will participate in all aspects of the preconstruction process for mechanical systems to develop accurate, detailed cost estimates, often based on conceptual or schematic designs with a focus on heavy/ advanced manufacturing, industrial and mission critical projects. This role is expected to interact with engineers, architects, consultants, owner’s representatives, subcontractors, suppliers, a multi-discipline estimating team, senior management, project supervision, and field personnel.

• Responsible for the collection and distribution of bid documentation relative to RFPs, and solicitation for bid requests using online platform (Autodesk Building Connected).
• Assist in gathering information to complete Bid Qualification and Criteria requirements.
• Attend pre-bid meetings to become familiar with unique project requirements and analyze existing site conditions to determine required scope that is not already indicated.
• Review and interpret project documents to determine job‑specific material, equipment, and labor requirements for scope development.
• Prepare written scopes of work for subcontracts and suppliers and coordinate mechanical scopes with the work of other trades (e.g., civil, structural, architectural, electrical, etc.).
• Participate in pre‑proposal design coordination meetings to support the development of pricing documents for conceptual estimates.
• Perform constructability analysis of project documents. Communicate design and constructability issues to the project team, while identifying risk elements and appropriate mitigation measures.
• Provide viable design alternatives and value engineering propositions with analysis supporting benefits to initial and life‑cycle cost, schedule, maintenance, etc.
• Perform quantity survey of mechanical systems and components using digitized software, and apply industry standard labor rates (e.g., MCAA, PHCC, etc.) to develop accurate cost estimates.
• Evaluate vendor and subcontractor for conformance with proposal requirements; level scopes and identify low cost/ best value responses while capturing assumptions, rationale, inclusions, exclusions, etc.
• Prepare estimates used for bidding and budgeting purposes (including self‑performed work); participate in internal estimate review process and assist with final recap of estimate for presentation to senior management.
• Support project management tasks, including budgeting, schedule development, interim design review, change order pricing, procurement, value engineering, and vendor selection based on proposal development.
• Coordinate with project teams to evaluate productivity for historical data and schedule/ cost forecasting purposes.
• Maintain and improve supplier and subcontractor database utilizing the company’s prequalification program.
• Supervise junior estimators, estimating assistants and/or Interns, providing training and support in a mentoring capacity and review work products for quality control.
• Assist in the organization and maintenance of estimating software material cost databases to ensure accurate costs are consistently utilized on bids; communicate data on construction and material cost trends affecting project costs to project teams.
• Identify opportunities for improvement in departmental processes, approach, and execution of estimating and preconstruction functions; assist in creating or adopting new tools to maximize productivity with the lowest attendant value of acceptable risk.

• Bachelor’s Degree in Mechanical Engineering, or other Engineering discipline, Construction Management, or related field, or a combination of education…