Dir Academic Advising

Position Number 8101295

Work Modality Fully In-Person

Job Category University Staff

Job Type Full-Time

FLSA Status Exempt

Campus Chicago-Water Tower Campus

Department Name SCHOOL OF BUSINESS

Location Code SCHOOL OF BUSINESS (02200A)

Is this split and/or fully grant funded? No

The Director of Academic Advising leads the implementation of undergraduate academic advising processes for the Quinlan School of Business and serves as a mentor and resource for other members of the advising team. The director also serves as the advisor for about 150 undergraduate BBA students, supporting their academic success.

Responsibilities Include

• Ensure that Quinlan undergraduates receive pertinent information about academic programs and expectations, personal development resources and opportunities, and program changes.
• Provide valuable student-level feedback to the Quinlan leadership team, especially to the Senior Associate Dean for Undergraduate Programs and Academic Affairs.
• Serve as a primary expert on university and school academic policies, interpreting regulations and making decisions on how policies apply to individual student cases.
• Regularly assess undergraduate academic and advising programs to identify avenues for improvement and make recommendations to the Quinlan leadership team.
• Track undergraduate student retention measures; suggest and implement innovative approaches to retaining BBA students at Loyola.
• Oversee the graduation audit process to ensure that each Quinlan undergraduate’s academic plan and completion are reviewed by the advising team. Complete all final degree audits and post/award degrees for graduating Quinlan undergraduates.
• Coordinate the evaluation process for awarding credit for courses taken at other institutions, including transfer credit, study abroad, and external summer or winter coursework.
• Act as the undergraduate office’s liaison to university Registration and Records, especially regarding Academic Requirements Reports.
• Prepare information on any reported academic misconduct by Quinlan undergraduate students and send to the Assistant Dean and department chairs for adjudication.
• Represent Quinlan in undergraduate admissions processes, providing information to prospective students and families and attending recruiting events as requested (e.g., fall and spring open house and yield weekends).
• Identify and contribute content for student newsletters that communicate essential academic information.
• Coordinate academic standing review and communicate changes in academic standing (probation, dismissal, change of registration, emergency withdrawal, leave of absence, etc.) and related policies to affected students each term.
• Participate in the coordination and execution of commencement and other Quinlan academic ceremonies.
• Appropriately apply FERPA regulations in discussions of student matters with families, faculty, and other parties.
• Manage the Quinlan undergraduate Dean’s List process.
• Provide guidance and training for the academic advising team and coordinate assignments of individual students to advisors.
• Review and provide feedback on technology support options for Quinlan academic advising operations.
• Represent Quinlan on the Advising Leadership Committee and other university-wide committees as assigned.
• Complete other duties as assigned.

• 5 or more years of experience with academic advising and transfer processes at a four-year institution.
• Master’s degree in education, psychology, or another relevant discipline.

• Leadership skills, especially a commitment to academic excellence, social justice, values-based leadership, global awareness and diversity, and the ability to inspire others to embrace those values.
• Ability to contribute at a high level to conversations about improving academic programs and services for undergraduate business students.
• Thorough knowledge of (or the ability to develop thorough knowledge of) Quinlan School of Business and Loyola University Chicago academic policies and procedures.
• Ability to work effectively with undergraduate students, families and guardians, and colleagues from a wide range of…