District Director - Academic Data Compliance

DISTRICT DIRECTOR - ACADEMIC DATA COMPLIANCE

Since 1911,
City Colleges of Chicago has been connecting students from across Chicago’s neighborhoods to economic opportunity. By offering a quality education at an unprecedented value, City Colleges provides our students and alumni with a pathway to upward mobility. City Colleges of Chicago is the city’s most accessible higher education engine of socioeconomic mobility and racial equity—empowering its students to take part in building a stronger and more just city.

As Illinois’ largest community college system, City Colleges is comprised of seven colleges and five satellite sites across Chicago.

Reporting to the Associate Vice Chancellor - Academic Systems, Records & Policy, the District Director of Academic Data Compliance leads institutional efforts to ensure compliance with academic records, reporting standards, and data integrity. This role manages the accuracy, submission, and auditing of National Student Clearinghouse data, focusing on timely and compliant reporting to external agencies. Core responsibilities include data quality initiatives, certification review processes, and supporting internal data governance and project management.

The position ensures institutional adherence to regulatory standards and best practices through proactive oversight of records compliance and certification activities.

• Document and manage the end-to-end process for National Student Clearinghouse submissions.
• Oversee data validation, error resolution, and submission timelines.
• Manage record support processes for Gainful Employment or similar initiatives.
• Develop and maintain audit trails and documentation for all submissions.
• Lead post-submission cleanup and reconciliation efforts.

• Lead the development and maintenance of institutional academic calendars in collaboration with academic leadership.
• Coordinate calendar updates and ensure alignment with institutional policy and compliance requirements.

• Manage processes to support Academic Systems’ operational internal compliance reporting, including Instructional Reporting and Adult Education (ADED).
• Ensure timely and accurate reporting and collaborate with college teams to reduce late certification reporting.
• Partner with institutional research and IT teams to extract and validate required data.
• Oversee and monitor internal record compliance reporting for ADED and CRED, including certification deadlines.
• Stay current on compliance regulations and ensure changes are reflected during reporting cycles.

• Facilitate access to academic data across academic and administrative units to support regular review, validation, and completion of missing or incomplete information.
• Develop training materials and documentation to support accurate record keeping and maintenance.
• Serve as a liaison for data governance initiatives, ensuring adherence to established data standards.
• Conduct periodic reviews of academic records for accuracy and completeness.
• Collaborate with District and College Registrar, Financial Aid, and Office of Information Technology (OIT) teams to maintain record compliance.
• Support ongoing record cleanup and data integrity efforts.

• Lead cross-functional projects and teams related to academic systems, reporting, and compliance, ensuring on-time and accurate compliance reporting.
• Develop project plans, timelines, and communications strategies.
• Monitor progress and adjust plans as needed to achieve institutional goals.
• Collaborate with Financial Aid, OIT, and other departments to complete initiatives and ensure compliance.

Reports To Associate Vice Chancellor – Academic Systems, Records & Policy

Direct Supervision None

• Bachelor’s degree from an accredited college or university required, preferably in Education, Data Management, Public Administration, or related field. Master’s degree preferred.
• Minimum of five (5) years of experience in higher education, specifically in academic records or compliance reporting, including at least two (2) years…