Program Coordinator - Cardiology, College of Medicine

Program Coordinator - Cardiology, College of Medicine

Program Coordinator - Cardiology, College of Medicine

Hiring Department
: DOM Cardiology

Location
:
Chicago, IL USA

Requisition : 1038936

FTE
: 1

Work Schedule
:
Monday - Friday

Shift
:
Days

# of Positions
: 1

Workplace Type
:
On-Site

Posting Close Date
:
January 17, 2026

Salary Range (commensurate with experience): $55,000. / Annual Salary

About the University of Illinois Chicago UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The Program Coordinator will coordinate all education programs, i.e. medical student, fellows, sponsored programs in the Division of Cardiology. The main programs are the Cardiovascular Fellowship Program, Interventional Fellowship Program, Electrophysiology Fellowship Program, Advanced Heart Failure Fellowship Program and Imaging Fellowship Program.

Duties & Responsibilities:

• Fellowship Training Program Administration:
  Coordinates the application interview process: maintains scheduling software, schedules faculty interviewers, trains users how to use program management systems, creates evaluations, and generates score reports.
• Maintains and updates Human Resource Smartsheets for graduate medical education appointments and regulatory compliance. Coordinates completing and tracking onboarding tasks for new trainees: applications, licensure, contracts, certifications, and modules.
• Maintains New Innovations trainee program management software: enters didactic schedules, tracks attendance, compiles data and generates reports, maintains BLS and ACLS certification records; compiles data and sends evaluation reports to trainees; creates surveys, organizes data, and sends reports to leadership. Collaborates with and provides guidance to other education program staff to complete projects.
• Organizes orientation activities. Coordinates graduation dinner ceremony and organizes special events. Schedules and proctors in training exams.
• Coordinates the scheduling of preceptorships, subspecialties, and educational blocks based on participants, with responsibility for accuracy and completeness of records in accordance with accreditation standards. Works with personnel at other training institutions (hospitals) for potential medical education experiences, such as additional rotations for students, to enhance their medical educational experience.
• Faculty Support:
  Coordinates semi-annual review trainee meetings with faculty advisors; compiles and distributes faculty evaluations. Assists Directors in completing administrative paperwork for the fellowship program; drafts meeting minutes, memorandums, and letters of recommendation.
• Drafts and compiles information for the newsletter. Organizes calendars, schedules meetings, and provides general administrative support to Fellowship Program Director, and Associate Program Directors. Completes employment verifications.
• Fiscal Administration:
  Assists in monitoring and…