Dir Academic Advising

DIR ACADEMIC ADVISING – Loyola University Chicago

Position Number: 8101295

Work Modality: Fully In-Person

Job Category: University Staff

Job Type: Full-Time

FLSA Status: Exempt

Campus: Chicago‑Water Tower Campus

Department: School of Business

Location Code: 02200A

Overview: The Director of Academic Advising leads the implementation of undergraduate academic advising processes for the Quinlan School of Business and serves as a mentor and resource for the advising team. The director also advises approximately 150 undergraduate BBA students, supporting their academic success.

• Ensure all Quinlan undergraduates receive pertinent information about academic programs, expectations, development resources, and changes.
• Provide student‑level feedback to the Quinlan leadership team, especially the Senior Associate Dean for Undergraduate Programs and Academic Affairs.
• Serve as a primary expert on university and school academic policies, interpreting regulations and making decisions on how policies apply to individual student cases.
• Regularly assess undergraduate academic and advising programs to identify avenues for improvement and make recommendations to the Quinlan leadership team.
• Track undergraduate student retention measures; suggest and implement innovative approaches to retaining BBA students at Loyola.
• Oversee the graduation audit process to ensure each Quinlan undergraduate’s academic plan and completion are reviewed by the advising team. Complete all final degree audits and post/award degrees for graduating Quinlan undergraduates.
• Coordinate the evaluation process for awarding credit for courses taken at other institutions, including transfer credit, study abroad, and external summer or winter coursework.
• Act as the undergraduate office’s liaison to university Registration and Records, especially regarding Academic Requirements Reports.
• Prepare information on any reported academic misconduct by Quinlan undergraduate students and send to the Assistant Dean and department chairs for adjudication.
• Represent Quinlan in undergraduate admissions processes, providing information to prospective students and families and attending recruiting events as requested.
• Identify and contribute content for student newsletters that communicate essential academic information.
• Coordinate academic standing review and communicate changes in academic standing (probation, dismissal, etc.) and related policies to affected students each term.
• Participate in the coordination and execution of commencement and other Quinlan academic ceremonies.
• Appropriately apply FERPA regulations in discussions of student matters with families, faculty, and other parties.
• Manage the Quinlan undergraduate Dean’s List process.
• Provide guidance and training for the academic advising team and coordinate assignments of individual students to advisors.
• Review and provide feedback on technology support options for Quinlan academic advising operations.
• Represent Quinlan on the Advising Leadership Committee and other university‑wide committees as assigned.
• Complete other duties as assigned.

• Five or more years of experience with academic advising and transfer processes at a four‑year institution.
• Master’s degree in education, psychology, or another relevant discipline.

• Leadership skills and a commitment to academic excellence, social justice, values‑based leadership, global awareness, and diversity.
• Ability to contribute at a high level to conversations about improving academic programs and services for undergraduate business students.
• Thorough knowledge of (or ability to develop a thorough knowledge of) Quinlan School of Business and Loyola University Chicago academic policies and procedures.
• Ability to work effectively with undergraduate students, families and guardians, and colleagues from a wide range of backgrounds, demonstrating Jesuit values of inclusion and care for others.
• Highly developed communication skills.
• Ability to provide empathic, consistent, accurate, developmental, student‑focused, and honest advising.
• Excellent attention to detail.
• Demonstrated ability to work constructively in teams and independently.
• Ability to work efficiently in a fast‑paced, changing environment where responsibilities and duties may frequently change.

Proficiency with Microsoft Office Suite is required. Familiarity with People Soft/Oracle, Navigate, Power BI, document imaging software, and transfer articulation resources is preferred.

Loyola University Chicago adheres to all applicable federal, state, and local civil rights laws and prohibits discrimination in private institutions of higher education.

Job opened: 01/07/2026. Apply soon to be considered for this senior‑level role.