Senior Institute Administrator, Chicago Quantum Institute

** Department
* * PME Quantum Institute Operations
** About the Department
** The Pritzker School of Molecular Engineering (PME) was established in May 2019 and evolved from the Institute for Molecular Engineering, founded in 2011. The PME integrates science and engineering to address global challenges from the molecular level up. The PME’s rigorous academic and research programs are made possible through the University of Chicago’s unique partnership with Argonne National Laboratory.
The Pritzker School of Molecular Engineering is the first new school at the University of Chicago in three decades and the first school in the nation dedicated to molecular engineering. In the next phase of growth as a School, the PME will continue to expand its team of world-class faculty researchers and empower students from diverse backgrounds to collaborate with faculty in cutting-edge facilities.

The PME aims to bring solutions for urgent societal problems to the forefront, while training the next generation of scientific leaders and entrepreneurs.
** Job Summary
** The Chicago Quantum Institute seeks a highly skilled Senior Institute Administrator to manage the Institute’s operational and academic administrative activities in support of its faculty, staff, postdoctoral fellows, and Ph.D. students. Reporting to the Institute Manager, the Sr Institute Administrator ensures the smooth execution of both day-to-day administrative and financial operations, and the Institute’s strategic academic and research initiatives, demonstrating professionalism, strong customer service skills, and a commitment to the mission, vision, and values of the Pritzker School of Molecular Engineering.
This position requires sound independent judgment, discretion, and the ability to manage high-level confidential administrative support for faculty and leadership. The Sr Institute Administrator can navigate complex workflows and prioritize time-sensitive tasks, work independently and proactively to ensure tasks are completed thoroughly and efficiently. As part of a growing Institute in a rapidly evolving field, this role offers an opportunity to make a significant impact on the growth of the Institute, PME, and UChicago more broadly.

This position requires regular onsite presence for a minimum of 3 days a week. Business hours are considered from 7:00am – 7:00pm. Evening and weekend work may be required on occasion for events or other work-related activities.
** Responsibilities
* ** Performs and executes routine and complex assignments to ensure the success of the Institute’s financial, operational, and events management processes.
* Leads and executes high-profile and strategic initiatives/events, including academic partnerships, international exchanges, and visiting research programs, with domestic and international academic, corporate, and government partners.
* Develops and manages relationships and partnerships crucial to the success of the Institute, PME, and UChicago; liaise with internal and external constituencies and stakeholders.
* In collaboration with the Institute Manager, plans, develops, analyzes, and manages the Institute’s financial and budgetary activities, including preparation of budgets updates and projections.
* Oversees the budget vs. actuals tracking process, ensuring tracking is up-to-date and implementing solutions to improve processes.
* Designs, oversees and implements administrative processes (financial, advertising, application management, candidate visits, and onboarding) for the Chicago Quantum Postdoctoral fellows, Open Quantum Initiative Fellows, and summer undergraduate student programs.
* Creates and proposes budgets as outlined by the Institute’s project needs and objectives. Stays informed of activities relating to University programs and initiatives, apprising the Institute Manager of issues when deemed necessary.
* Leads supporting faculty grants and awards by liaising on their behalf with University Research Administration pre-award and post-award specialists.
* Collaborates across Institutes and PME functional areas (HR/Academic Affairs, IT, Academic Programs, Dean of Students, Facilities) to meet…