Education Coordinator

About the Department

The University of Chicago Section of Emergency Medicine has a distinguished 30+ year history of leadership in clinical care, education, and research. Home to one of the nation’s oldest Emergency Medicine residency programs and several innovative fellowship programs, the Section is nationally recognized for its contributions to prehospital and EMS systems, resuscitation research, and the training of academic leaders in emergency medicine.

The Education Coordinator provides essential administrative and programmatic support for five Emergency Medicine subspecialty fellowship programs, including one ACGME–accredited fellowship and four non‑ACGME programs. This role is critical to ensuring compliance with accreditation requirements, supporting program operations, and assisting Program Directors in meeting the educational and scholarly needs of fellows. The coordinator serves as the central resource for fellows, program leadership, and departmental education leadership, and is integral in the development and implementation of new program initiatives.

This is an on‑site role based in the Emergency Medicine office, requiring presence five days per week. Following a successful probationary period, limited hybrid flexibility (1–2 days per week remote) may be available in alignment with departmental needs.

• Oversee the administrative and accreditation activities of Emergency Medicine fellowship programs under the general supervision of the Fellowship Program Directors.
• Develop working knowledge of ACGME and subspecialty board requirements, policies, and procedures for assigned training programs.
• Manage the logistics of ACGME reporting, site visits, and annual program evaluations; prepare and submit documentation to UCM GME and ACGME WebADS.
• Partner with program leadership to develop and monitor annual action plans, educational initiatives, and compliance strategies.
• Maintain Med Hub or similar systems for scheduling, evaluations, conference tracking, duty hours, and compliance monitoring for fellows.
• Compile and analyze data for semi‑annual and annual reviews, support Clinical Competency Committees, and ensure accurate milestone and evaluation reporting.
• Support recruitment activities, including ERAS management, interview scheduling, Match process coordination (where applicable), onboarding, and orientation of new fellows.
• Maintain program files, credentialing documents, rotation agreements, and alumni records in compliance with institutional and accreditation standards.
• Coordinate fellow curricular activities, conferences, and scholarly requirements; track progress toward board eligibility and program expectations.
• Collaborate with residency program coordinators and the broader medical education office to align processes, share best practices, and ensure seamless integration across educational programs.
• Provide day‑to‑day administrative support for both accredited and non‑accredited fellowship training programs in Emergency Medicine.
• Interpret and enforce requirements of the training program, including accreditation standards, duty schedules, evaluation processes, recruitment, Match process, orientation, and employee relations.
• Hold a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re‑credentialing of trainees.
• Perform other related work as needed.

• Minimum Qualifications
  :
  Bachelor’s degree in a related field.
• Minimum work experience: 2–5 years in a related job discipline.
• Preferred:
  Bachelor’s degree and experience within an Academic Medical Center environment.
• Experience with Graduate Medical Education programs.

• Ability to manage multiple fellowship programs, each with competing deadlines, while maintaining accuracy and compliance.
• Understanding of ACGME, board certification, and institutional requirements, with capacity to interpret and apply policies effectively.
• Strong written and verbal communication to interact with fellows, faculty, residency/fellowship leadership, and institutional stakeholders.
• Demonstrates…