Home-based Administrative Assistant​/Floating Home Visitor

Position Summary:

Casa Central's Early Learning Academy provides high quality, comprehensive early childhood services for young children and families, prenatally to five. The Home-Based program option offers weekly home visits focused on work with children and their families.

The Home-Based Administrative Assistant/Floating Home-Visitor performs a variety of administrative tasks, in addition to supporting home visitor vacancies. This position generates programmatic orders, handles small program projects, drafts program documents (i.e., flyers, surveys). This role will support the EHS home visitors, and their related services such as preparing and planning home visits, ensure the implementation of family engagement services, when the caseload of a vacant home visitor position cannot be carried by another home visitor or beyond the capacity for the Home-based Supervisor.

Essential Duties and Responsibilities

Include the following, other duties as assigned:

General Administrative Tasks

Approve timesheet and ensure compliance with agency and funder guidelines, ensuring that daily activities are within the allowable activities approved by the agency. Prepare and maintain records and reports necessary for the program. Maintain office and program area in manner appropriate to the standards of the organization. Ensure materials, supplies, food, etc., are ordered and readily available for program use. Interpret and act on administrative decisions and policies.

Read and prepare reports on breakdowns of data and summarize information to facilitate review by the administration. Examine and check reports and databases for completeness and accuracy; determine compliance with established requirements and conduct follow-ups on discrepancies. Give information to the public and staff members on questions not requiring the attention of administration. Establish and maintain a complete and detailed filing and data management system.

Take meeting minutes.

Program-Specific Activities

Ensure compliance with all Early/Head Start Program Performance Standards, including as interpreted by Start Early, as well as with relevant federal, state, city, and accrediting/licensing body regulations and requirements. Engage in Active Supervision strategies to support the safety, well-being, and appropriate supervision/oversight of children at all times. Act in accordance with the program's Standards of Conduct, building respectful relationships with families, honoring parents/caregivers as their children's first and most important teachers, and maintaining strict child, family and staff confidentiality at all times.

Provide appropriate information and referrals on phone inquiries ranging from routine matters to complaint problems of a delicate nature. Conduct a minimum of bi-weekly home visits for each assigned child/family. Prepare and plan for home visits with families and monthly socializations when assigned by the Home-based Director and/or Supervisor. Complete home visit observation documentation, ensuring comprehensive services are implemented as required by Head Start Performance Standards in the Early Head Start Home-based option.

Ensure proper documentation is entered into Child Plus including home visits, socializations, attendance, and other necessary documentation per assigned child/family, as needed. Participate in team meetings with home visitors to receive feedback regarding data, team lesson planning, planning for socializations, and team activities. Participate in reflective supervision with program director.

Program Support

Assist program director to successfully fulfill their role as leader, manager and overseer of resources at the site. Support with socialization and parent meeting activities, including scheduling, ordering food and supplies, welcoming participants, etc.

Performance & Quality Management

Nurture positive and collaborative working relationships with other agency staff and outside stakeholders and partners. Implement the agency mission, philosophy, and core values to direct daily work and decision-making. Adhere to agency policy. Cultivate a professional and respectful work environment. Be actively…