Grants and Contracts Associate - Health Policy & Administration, School of Public Health

Duties & Responsibilities:

• Acting as a liaison to OSP and external and internal auditors; managing, reviewing, editing, and administering all financial activities of grants, contracts, consulting agreements, subcontracts, and vendor agreements for sponsored projects
• Initiating all purchasing and travel for specified sponsored projects and maintain compliant records of all purchases/grant expenditures
• Informing PIs and research staff of changes in sponsor policies and regulations
• Managing, coordinating and ensuring compliance with changes; managing and resolving compliance issues including conflict of interest, sub recipient reporting, etc.
• Collaborating with the unit business manager to respond to internal and external auditors for the audit of research projects by collecting and preparing all necessary information, informing PI and department administration of audit findings
• Obtaining approval of the PI for all financial activities associated with sponsored projects
• Managing personnel appointments and projections to comply with award budget
• Prepare regular expense reports for PI review
• Prepare and process invoices for subawards, consulting agreements, MOUs, and vendor agreements
• Managing requests for no-cost extensions, progress reports, prior approvals, and grant closeouts on behalf of PIs
• Tracking and reporting all effort associated with sponsored research awards; and training all grant personnel including student trainees and student research assistants.

• Preparing IRB progress reports, final reports, and related forms in collaboration with PIs
• provide orientation to faculty/staff regarding day-to-day management and reporting requirements of research projects
• Train sub-recipients and consultants on appropriate UIC processes for reporting, invoicing, and expensing on awards received.

• Researching sponsor requirements at the proposal stage and ensuring compliance prior to application submission
• Directing the funding application process and administering research proposals and subcontracts
• Preparing Proposal Approval Form (PAF) for routing to the Office of Research Services
• Organizing and preparing pre-award proposal documentation, including budgets, institutional information, budget justifications, sponsor compliance, regulatory information, and Institutional Review Board (IRB) status
• Communicating with subcontract faculty/staff to gather details needed for grant application (budget, justification, scope of work, etc.)
• Collecting and routing documentation for Just-In-Time sponsor requests including supporting documentation.
• Perform other related duties and participate in special projects as assigned.

• Bachelor's degree in business administration, accounting, finance, economics or a field related to the position

• At least two years of grants/research administration experience.
• Knowledge of federal, state, and sponsor policies, procedures, laws, regulations, and codes applicable to the administration of grants and contracts.
• Proficiency in reporting, spreadsheets and database management.

For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.