Executive Project Coordinator

Job Title

Executive Project Coordinator

Office of the President & CEO – Reports to Executive Assistant to the President & CEO

Full‑time;
Chicago, IL (Chicago Land Area)

$40,000–$60,000 – Compensation is competitive and commensurate with experience.

Rincon – Building Spaces, Restoring Communities. Founded in 1972 on the West Side of Chicago, we are one of the largest providers of culturally competent counseling, crisis intervention, substance use prevention, violence prevention, education, case management, and community and family services. We are dedicated to rendering compassionate and effective programs that promote quality of life by advocating, educating, and empowering individuals and their families.

The Executive Project Coordinator is a core creative, strategic, and communication partner within the Office of the President & CEO. This role advances executive vision through brand‑aligned design, narrative development, strategic communication, and high‑impact project coordination. The coordinator safeguards and expresses the creative voice, image, and narrative identity of the Office, ensuring every project, message, visual asset, presentation, event, and public‑facing communication reflects the CEO’s direction, institutional priorities, aesthetic coherence, and the unified executive brand across all agencies.

• Strategic Communication & Executive Narrative
  • Craft and refine executive messaging, speeches, statements, visual concepts, and narrative frameworks.
  • Translate CEO‑driven ideas into polished storytelling, impactful presentations, and high‑quality communication products.
  • Produce communication materials for philanthropic initiatives, donor cultivation, and strategic partnerships.
  • Protect the integrity, tone, rhythm, and emotional resonance of the CEO’s voice across all platforms.
• Brand Stewardship & Creative Direction
  • Ensure all creative outputs honor and preserve the CEO’s image, design standards, and artistic vision.
  • Lead executive branding, visual identity, narrative style, and digital symmetry across agencies.
  • Produce branded materials, executive presentations, event visuals, and mission‑aligned design packages.
  • Maintain the Executive creative archive (photos, speeches, messages, assets, historical documentation).
• Digital Presence & Storytelling
  • Manage the CEO’s social media, digital messaging, visual storytelling, and curated public presence.
  • Capture photography and videography at executive events, community engagements, and inter‑agency activities.
  • Oversee digital content planning, posting schedules, and analytics for executive communication channels.
  • Elevate visibility through timely, meaningful storytelling that reflects executive priorities.
• Philanthropic Communication & Donor Impact
  • Support the creation of donor‑focused messaging, recognition language, and investment‑aligned campaigns.
  • Assist in crafting compelling stories of impact for philanthropic partners and fundraising initiatives.
  • Partner with the Fundraising Manager and Development staff on digital assets, donor materials, and event‑related communication.
• Executive Project Coordination
  • Lead multi‑departmental projects requiring coordinated timelines, brand alignment, and executive‑level precision.
  • Support marquee events, CEO‑led initiatives, board‑related presentations, and mission‑driven campaigns.
  • Manage annual event calendars, signature moments, and approved digital posts.
  • Collaborate with MARCOM to ensure strategic consistency across agencies.
• Professionalism & Confidentiality
  • Maintain absolute discretion with executive information and communication.
  • Operate with executive presence, maturity, and emotional intelligence.
  • Represent the Office of the President & CEO with diplomacy, tact, and strategic awareness.
  • All other duties as assigned.

• Clear, consistent brand alignment and executive voice across all agencies.
• Increased digital engagement, narrative strength, and philanthropic visibility.
• High‑quality, timely, and impactful communication products.
• Strengthened donor storytelling and enhanced executive presence.
• Seamless execution…