Project Coordinator

We are a leading North American insurance brokerage that advises businesses and individuals on how to reach their goals. When you partner with us, you’re at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world with tailored solutions and unrelenting advocacy – so you’re ready for tomorrow.

Reporting to the AVP of Operations Site Support and collaborating closely with the Operations Support team, Retail and Senior Leadership, the
** Project Coordinator
** plays a vital role in supporting the successful planning, coordination, and execution of operational and strategic initiatives across the organization. This role is ideal for a highly organized, detail-oriented individual with a strong interest in project delivery, process improvement, and cross-functional collaboration. The Project Coordinator will support multiple initiatives, track progress, communicate updates, and ensure key deliverables stay on schedule.
3+ years’ experience coordinating or supporting projects across multiple phases of the project life cycle. Demonstrated experience working with cross-functional teams to plan, execute, and deliver business or operational projects. Proven ability to manage project documentation, timelines, and status tracking in a deadline-driven environment. Strong communication and stakeholder engagement skills; able to coordinate across departments and present to diverse audiences.

High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); experience with reporting tools such as Power BI is a plus.

Familiarity with project management tools or platforms (e.g., Microsoft Project, Asana, Smartsheet, or similar). Strong organizational skills with high attention to detail and the ability to manage multiple tasks simultaneously. Team-oriented mindset with initiative, problem-solving abilities, and a commitment to continuous learning. Experience in the insurance or financial services industry is a bonus but not required.

Document standard operating procedures, task responsibilities, and project workflows to ensure consistency and clarity.
** Additional responsibilities as required.
** This role directly supports Operations by ensuring initiatives that impact workflow efficiency, compliance, client experience, and team productivity are well-coordinated, communicated, and delivered on time. The Project Coordinator will help standardize processes, streamline communication, and provide the structure needed for successful rollout of projects across personal lines, auto, and commercial operations.
75,000.00 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope, and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions. If you believe that your qualifications and experience surpass the minimum requirements for this role, we encourage you to submit your application.

By doing so, we will be able to keep your application on file for consideration for potential future positions within our organization.

Lots of company perks, benefits, RRSP matching and great compensation At HUB, we value education and continuous learning, and we will assist you along your career development path. We provide HUB Ready training for new employees, as well as financial support for licensing, industry designations, management & leadership development, and other related courses, designations or programs. Hi, we’re  a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.

When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.

And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.

About HUB International Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions.

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