Office Manager - Civil

Company Overview

F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that.

We offer MORE Versatility
—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity
—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity
—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen
.

This is an administrative position to provide support for the business group and reports to the Senior Office Manager in the department. Position is one of great visibility to the public and requires professional demeanor and can‑do attitude.

• Administer New Hire and Separation paperwork when necessary and work with Human Resources to insure proper documentation, if needed.
• Coordinate vendor activities, payments, and credits.
• Process contract renewal paperwork, if needed.
• Produce pay requests.
• Track subcontractors pay requests and payment schedule.
• Coordinate with owners accounting department.
• Manage all subcontractor payments.
• Collect/match lien waivers with payment schedules.
• Produce/route correspondence.
• Type Subcontracts if needed.
• Review certified payrolls and log into payroll canvassing report.
• Review subcontractor insurance certification to ensure compliance with contract requirements.
• Process changes orders to subcontractors.
• Other duties as assigned.
• Assigned responsibilities may include any or all of the above.

Work is primarily performed in the office. Noise levels vary.

• General work hours are 7:30 am – 4:30 pm and 5‑day work weeks are standard. Note that work hours and workdays may vary (changes, additions, etc.) based on critical work activities.

Involves sitting, walking, stooping, bending, reaching, and lifting. Can involve heavy lifting and/or moving files as necessary.

• Associate degree preferred and/or equivalent experience required.
• Prefer 3-5 years Construction Office Manager experience.
• Knowledge of word-processing, spreadsheet(s), and basic accounting principles required.
• Good communication and organizational skills are necessary.

Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third‑party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes.

Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• 401K matching
• Flexible spending account
• Life insurance
• Referral program
• Professional development assistance
• Eligibility for Year End Bonus
• Life Lock Subscription

$60,000‑$70,000

Mid‑Senior level

Full‑time

Engineering and Information Technology;
Construction

F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773‑444‑3474.