Support Specialist

Support Specialist role at Insight Health Systems
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4 weeks ago Be among the first 25 applicants.

$18.00/hr - $20.00/hr

Under general supervision of the Executive Vice President/COO and the Vice President - Nursing, provides high-level administrative support by handling information requests, performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings.

• Types all correspondence, answers and screens all calls.
• Maintains scheduled meetings, makes travel arrangements, registers Vice President for seminars, etc.
• Maintains and updates physician's contracts, malpractice insurance, reimbursement to physicians for seminars, insurance, etc.
• Assists in follow‑up on overdue reports. Maintains files for the department.
• Interprets departmental and divisional policies and procedures.
• Coordinates agenda and material for Executive Team meeting and Insight Management Team. Responsible for coordinating and sending out Strategic Planning Committee of the Board.
• Maintains daily census report and daily staffing for the Department. Also responsible for payroll for direct reports to COO, Vice President of Nursing, and CFO.
• Collects physician time sheets and reports hours to payroll.
• Maintain executives’ schedules as well as department schedules.
• Schedules visitors for Grand Beach House, receives checks, makes sure keys are returned, takes repair orders and relays to Engineering when repairs are needed. Takes check to cashier and maintains receipts and calendar.
• Provides coverage for Administration Assistant and performs duties for the CEO and Vice President of Nursing.
• Works with Director, Ambulatory Services in sending out leases to physicians and follows up on their return.
• Provides other duties as assigned.

• Excellent interpersonal and customer service skills required.
• Proficient in Microsoft Office Word, Excel, PowerPoint, and Outlook required.
• Professionalism and confidentiality are required.

• Paid Sick Time - effective 90 days after employment.
• Paid Vacation Time - effective 90 days after employment.
• Health, vision & dental benefits - eligible at 30 days, following the 1st of the following month.
• Short and long‑term disability and basic life insurance - after 30 days of employment.

Insight Employees are required to be vaccinated for COVID‑19 as a condition of employment, subject to accommodation for medical or sincerely held religious beliefs.

• Entry level

• Full‑time

• Other
• Hospitals and Health Care