Event Coordinator, Business

Intelliswift - An LTTS Company provided pay range

This range is provided by Intelliswift - An LTTS Company. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$30.00/hr - $35.00/hr

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Job Title:
Executive Events Coordinator

Duration: 03 Months + with possible Extension

Location:
Chicago, IL (Onsite)

Intelliswift Software Inc. conceptualizes, builds, and supports the world's most amazing technology products and solutions. Our team of rich experts from diverse backgrounds contributes to making Intelliswift one of the most reliable partners in IT and Talent solutions. We specialize in delivering world-class Digital Product Engineering, Data Management and Analytics, and Staffing Solutions services to Fortune companies, SMBs, ISVs, and fast‑growing startups.

Job Description:

• The position is responsible for the operational excellence of our meetings/events through calendar management and event execution. Events will include customer meetings, executive receptions, intimate dinners, town halls and employee events
• Work with internal service partners, Security, Space Planning, Facilities, Workplace, Culinary and Guest Services Teams to deliver successful events.
• Solid office management / workplace environment knowledge
• Ticketing and planning on Salesforce platform, and managing G‑cal
• Strong customer service and executive interaction experience
• Understand Salesforce brand and product positioning with the ability to ensure consistent, on‑brand messaging for all events
• Continuous development of team playbooks and standard operating procedures
• Organize logistics, from beginning to end
• Pre, onsite and post event logistical management
• Key stakeholder for G‑Cal calendar management for internal event space
• Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
• Management of event statistics and ad hoc reporting
• Manage various workplace projects as assigned
• Multitask many events and projects at one time

About the role:

The Workplace Services Events Team designs and produces events that bring together executives, partners, customers and employees in the Chicago Tower. We are seeking a candidate who is passionate about hospitality and events to join our Chicago‑based events team.

We specialize in in‑person experiences. Success in this role requires agility, clear and compelling communication, outstanding organizational skills, and the ability to collaborate cross‑functionally. This individual will work closely with the Security, Space Planning, Facilities, Workplace, Culinary and Guest Services Teams to deliver successful events.

Required Skills:

• Experience will be evaluated based on alignment to the core competencies for the role
• Highly personable and customer service focused with great attention to detail
• Excellent written and verbal communication with ability to proactively address client's needs
• Excellent organizational skills and able to manage a calendar with multiple concurrent events
• Experience in managing budgets, financial planning and tracking
• Excellent problem‑solving skills with ability to creatively negotiate demands
  
  Results‑oriented, customer‑driven, and organized
• Knowledge of Salesforce platform
• Assess and prioritize workload in a strict deadline‑centric environment
• Thrive on teamwork and overcoming obstacles
• Ability to work a flexible schedule as needed
• In‑depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary

Day to Day:

This will be a role on the events team. 1/2 the day will be spent in the Salesforce platform fielding event requests and managing the events calendar for 20+ event spaces, and the remainder would be spent planning and executing event. The ratio of this and time spent will be dependent on business needs.

Equal Employment Opportunity Statement

Intelliswift celebrates a diverse and inclusive workforce. We offer equal employment opportunities to all…