Billing Assistant

Overview

Billing Assistant —

Location:

Chicago, IL (Hybrid – 3 Days Onsite).

Employment Type:

Full-time, Permanent. Compensation: $60,000 – $67,000+ (commensurate with experience).

We are seeking a highly organized, detail-oriented Billing Assistant to support a large, collaborative billing team within a prestigious, internationally recognized law firm.

• Provide administrative and billing support to Billing Specialists and Billing Managers.
• Assist with Work in Process (WIP) review, editing, and invoice preparation.
• Ensure invoices meet client requirements and comply with guidelines established by billing partners.
• Prepare, review, and submit invoices through the firm’s e-billing systems (Elite 3E / EBilling Hub).
• Coordinate with Accounts Payable to verify and provide copies of paid invoices.
• Support the team with billing tasks as needed to meet deadlines and client expectations.
• Maintain accurate records and documentation with strong attention to detail.
• Communicate professionally across all levels, including attorneys and internal departments.

• Hybrid schedule: 3 days in office weekly.
• First 4 weeks are 100% onsite for training (no exceptions).
• Regular schedule:
  Monday–Friday, 9:00 AM – 5:00 PM (40 hours/week).
• Occasional overtime required, especially during year-end (December).

• Strong attention to detail, organization, and ability to meet deadlines.
• Excellent communication skills (written and verbal).
• Intermediate proficiency in Microsoft Excel and Word.
• Ability to work effectively in a high-volume, fast-paced environment.

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