Secretarial Manager​/Legal Office Manager

Overview

Secretarial Manager / Legal Office Manager
Location: Chicago, IL (Hybrid – 3 days onsite; Wednesday required)
Schedule: Monday–Friday, 9:00am–5:00pm
Employment Type: Full‑time, Direct Hire
Salary: starting at $90,000; will DOE

A well‑established intellectual property law firm is seeking a Secretarial Manager to oversee a team of 13 highly tenured legal secretaries. This is an ideal opportunity for a confident manager who thrives in a fast‑paced legal setting and can work effectively with senior leadership.

• Manage a team of 13 legal secretaries, providing guidance, performance support, and workflow oversight.
• Partner closely with executive leadership to maintain operational excellence.
• Ensure consistency, accountability, and adherence to firm standards.
• Support secretarial staff with day‑to‑day needs and coaching, including addressing resistance to change when necessary.
• Assist in developing and improving office processes.

• 5+ years of relevant experience, including management of legal secretaries or legal assistants.
• Intellectual Property (IP) and USPTO experience required (1–2 years acceptable).
• Strong MS Office skills.
• Experience with IP management or billing tools (helpful but not required).
• Degree preferred but not required with significant experience.

• Highly respected IP law firm with national recognition.
• Diverse client base including corporations, startups, and research institutions.
• Employee‑focused culture with strong support systems.
• Excellent benefits, including:
  • Profit‑sharing 401(k) contributions annually
  • Annual performance bonuses
  • Merit increases every January
  • 20 days of PTO to start
  • Firm‑paid medical leave
• Stable team of long‑tenured legal secretaries.

ASAP — to support a smooth transition with the current outgoing coordinator.

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