Facilities Coordinator

Position: Facilities Coordinator 2
Description We are looking for an organized and detail-oriented Facilities Coordinator to join our team on a contract basis in Chicago, Illinois. In this role, you will be responsible for ensuring smooth daily operations of the workplace and creating a welcoming environment for employees and guests. This position offers an opportunity to contribute to various aspects of facilities management, including kitchen upkeep, compliance, and vendor coordination.

Please note, this is currently a contract position with the potential to transition into a permanent role.

Responsibilities:

- Foster a hospitable and welcoming environment for all employees and visitors.

- Identify and address client needs proactively to enhance workplace experiences.

- Assist the Facilities Manager by taking on additional tasks and responsibilities as required.

- Coordinate daily operations and support tactical planning for the Workplace Management team.

- Manage building work order systems, invoice processing, and maintenance scheduling.

- Monitor office conditions and ensure timely follow-up with stakeholders and team members.

- Oversee vendor activities and ensure seamless coordination of services.

- Maintain and stock kitchen supplies, including snacks, beverages, and utensils, while ensuring cleanliness.

- Administer badge access systems and ensure compliance with organizational guidelines.

- Provide assistance with meeting room reservations and conference setups. Requirements - Associate's degree in facilities management, business, or a related field is preferred.

- At least 2 years of experience in facility or property administration is required.

- Excellent communication skills and the ability to interact professionally with clients and coworkers.

- Strong time management skills and the ability to handle daily responsibilities effectively.

- Physical ability to lift up to 50 pounds when required.

- Proficiency in Microsoft Office Suites, including Excel, for reporting and operational tasks.

- Familiarity with vendor coordination and project management processes.

- Commitment to following organizational guidelines and maintaining compliance standards. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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