Administrative Assistant - Administrative & Clerical - Analysts

Administrative Assistant - Administrative & Clerical

Job ;
City:
Chicago, Illinois;
Type:
Contract;
Duration: 12 Months.

A client of Innova Solutions is immediately hiring for Administrative Assistant.

• Position type: Contract
• Duration: 12 Months
• Location: Chicago, Illinois
• Onsite: 5 Days onsite

As an Administrative Assistant you will:

• Serve as a trusted administrative partner, supporting multiple executives and their teams as needed.
• Provide day‑to‑day administrative and operational assistance, including documentation, records management such as filing and scanning, time entry, invoices, and ad hoc projects.
• Manage dynamic and complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings, conference calls, and video conferences.
• Act as a primary point of contact for scheduling communications, including high volumes of phone calls, ensuring timely, accurate messaging and professional interaction with senior leaders and clients.
• Coordinate meetings onsite as well as externally, working with conference services to secure rooms, arrange catering, register guests, and ensure materials are prepared.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa procurement as required.
• Prepare and submit expense reports and process related invoices in a timely and accurate manner, utilizing approved expense platforms.
• Handle highly confidential and sensitive client and business information with discretion and sound judgment.
• Adhere to compliance requirements and obtain necessary approvals in accordance with firm policies.

• Demonstrated experience providing administrative support to executives or senior professionals in a complex environment, preferably within financial services, the private sector, or government.
• Strong interpersonal, written, and verbal communication skills, with the ability to collaborate effectively across local and global teams.
• Proven ability to remain calm, organized, and responsive while managing competing priorities in a fast‑paced, high‑volume environment.
• Exceptional attention to detail, organizational skills, and follow-through, with strong anticipation and problem‑solving capabilities.
• High degree of professionalism, integrity, and diplomacy.
• Proactive, reliable, and adaptable team player with a positive attitude and willingness to support where needed.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom.
• Familiarity with expense platforms such as SAP Concur.

Pay Range: $25 - $28 per hour.
Benefits: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre‑paid legal &  protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Himanshu Sharma

himas

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates.

If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at  or . Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (Hire Genics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.

The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.