Administrative Coordinator - Academy; Part Time

Responsibilities

Hartgrove Behavioral Health System consists of a 160-bed leading psychiatric hospital dedicated to providing quality behavioral health services for a diverse population of all ages. Hartgrove is a flagship behavioral health facility within Universal Health Services, Inc. and throughout Illinois. Hartgrove is a state-of-the-art facility offering some of the most advanced technologies and programs found in the behavioral health field. We are dedicated to our teamwork approach and provide a highly compassionate and therapeutic environment, as well as offering a continuum of specialty programs throughout our inpatient, partial and outpatient services.

Position Summary:

The Administrative Coordinator for the Academy Department assists the Group Director of Educational Services and Clinical Educators in successfully operating the day-to-day functioning of the Academy Department. The coordinator processes all paperwork concerning patient enrollment and discharge, in addition to managing all charges for school services. This individual assists in tracking attendance for patient files and processes billing, completing monthly billing statistic reports.

This individual assists with obtaining and documenting consent/releases of information from parents/guardians (at times including communication with Dept. of Child Family Services) to communicate with schools. The coordinator communicates with school districts (teachers, counselors, etc.), parents, and internal hospital staff regarding patient students. The role requires competency in the criteria listed below. Typing experience, experience with office systems and equipment, word processing, computer, strong verbal and written communication skills are required.

This summary in no way states or implies that these are the only duties or opportunities to be performed by the individual who fills this role.

This position must be available to work 20-24 hours Monday-Friday between 7:00 AM and 4:00 PM. This is an on-site benefitted position. For information about the benefits we offer, please visit UHS Benefits Service Center.

JOB SPECIFICATIONS:
To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Education: High School or equivalent required, Associate's or Bachelor's degree preferred.
• Experience: 1-3 years admin/education experience required.
• Licensure/Certification: Individuals with a valid substitute teacher license preferred.
• Knowledge: Knowledge of educational setting and instructional issues or willingness to learn. Must be detail-oriented and possess strong organizational skills. Strong verbal and written communication and interpersonal skills. Typing ability of 45+ wpm. Microsoft Word, Excel, Outlook, File Maker Pro and School Platforms.
• Supervision Received: Group Director of Educational Services.
• Job Classification: Non-Exempt. This job classification in no way states or implies that these are the only duties to be performed by this employee. The Admin Assistant will be required to follow any other instructions and to perform any other duties requested by the Director of Education.

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We believe that diversity and inclusion among our teammates is critical to our success.

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