Seasonal - Office Services Administrative Specialist

Rubin Brown is one of the nation’s leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The Rubin Brown name and reputation are synonymous with experience, integrity and value. Rubin Brown has revenue of approximately $240 million with 1000+ team members across locations in Chicago, Denver, Kansas City, Las Vegas, Nashville, and St.

Louis.

The Office Services Administrative Specialist assists with general administrative duties in addition to tax return assembly.

• Maintain Office/Pantry Supplies and refreshment areas (receive, inventory, stock, move, organize)
• Maintain general office appearance
• Prepare for meetings/events including room and meal set-up and clean-up
• Collect and process incoming and outgoing mail
• Process incoming and outgoing courier deliveries (e.g. Fed Ex)
• Provide back-up support to other administrative team members and assist other office services center team members with projects when necessary

• High School Diploma
• Prior experience in office or retail environment

• High School Diploma, Associate’s or Bachelor’s Degree preferred
• Two or more years of work experience in a related position
• High attention to detail, initiative and follow through
• Strong editing and organizational skills required
• Strong planning, scheduling and problem solving skills
• Excellent written and oral communication skills
• Strong interpersonal skills; ability to interact effectively with all levels internally and externally
• Strong PC skills, including Microsoft Word, Excel and Power Point
• Ability to handle routine tasks with minimal supervision
• Ability to support multiple people and manage multiple priorities in a fast-paced environment
• Ability to work effectively in deadline situations
• Highly motivated, professional, energetic and resourceful
• Able to work independently with minimal supervision, as well as a team member
• Ability to work in excess of normal work hours, when necessary, (approximately 55 hours a week during peak times)
• Rubin Brown’s dress code requires that employees maintain a professional appearance and engage in proper grooming

• The typical office hours are 8:00 a.m. to 5:00 p.m.
• Travel for this position will be minimal
• Ability to sit for long periods of time
• Ability to move throughout office
• Ability to lift, carry, push, pull up to 30-50 pounds
• Ability to speak English to communicate with clients, team members, etc.

To foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. Rubin Brown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

EEO Employer W/M/Vet/Disabled

Required

High School

Preferred

Bachelors

Some college

Required

Team Player :
Works well as a member of a group

Enthusiastic :
Shows intense and eager enjoyment and interest

Detail Oriented :
Capable of carrying out a given task with all details necessary to get the task done well

Required

Ability to Make an Impact :
Inspired to perform well by the ability to contribute to the success of a project or the organization

Self-Starter :
Inspired to perform without outside help

Preferred

Flexibility :
Inspired to perform well when granted the ability to set your own schedule and goals

Financial :
Inspired to perform well by monetary reimbursement

Entrepreneurial Spirit :
Inspired to perform well by an ability to drive new ventures within the business

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.