Administrative Assistant

Position Overview: The Administrative Assistant supports the daily operations of a busy corporate office, ensuring a professional, organized, and welcoming environment. This role manages front-office coordination, meeting logistics, office administration, and facilities communication while serving as a key point of contact for visitors, executives, and team members. The ideal candidate is highly organized, detail-oriented, and able to maintain professionalism and confidentiality in a fast-paced environment.

Key Responsibilities

• Greet and direct visitors; answer and route incoming calls
• Manage mail, packages, and visitor logs
• Coordinate meeting logistics, including scheduling conference rooms and arranging equipment
• Support event planning, team activities, and employee engagement initiatives
• Maintain office and kitchen organization; monitor and replenish supplies
• Serve as liaison with building management regarding facilities and safety matters
• Provide basic support for office technology and Microsoft Office applications
• Ensure timely and professional communication between executives and team members
• Maintain discretion when handling confidential information

Qualifications

• Strong verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to multitask and manage competing priorities
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office and basic office systems
• Problem-solving ability and professionalism under pressure
• Ability to build and maintain positive working relationships
• High level of integrity and discretion with confidential information