Executive Assistant

This job is with JLL, an inclusive employer and a member of my Gwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

JLL empowers you to shape a brighter way .
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
We seek a highly skilled Executive Assistant to support our Global Chief Information Security Officer and Global Head of Infrastructure and Operations within JLL Technology. This role will prioritize projects to meet deadlines in a fast-paced, team-oriented environment. This position is based at our Chicago IL headquarters and requires a proven track record of successfully supporting C-Suite-level executives in technology-focused organizations.

Reports to:

 Global Chief Information Security Officer and Global Head of Infrastructure and Operations

Distinguishing Characteristics
This position's responsibilities are more varied, professional, and confidential, and involve a higher degree of initiative and independence. Incumbents perform various executive administrative duties and office coordination. Confidentiality, professional discretion, tact, and courtesy are imperative for the position in handling sensitive technology and cybersecurity matters.

The Responsibilities
This role is responsible for leading administrative duties and enhancing the executives' effectiveness by providing information management support. Responsibilities may include screening calls, managing calendars, making travel plans, meeting, and event arrangements, and preparing reports. Sensitivity to confidential technology and cybersecurity matters is required.
Works independently and proactively and uses sound judgment skills daily.
Compose correspondence for GCISO and GHIO signature.
Lead and provide calendar management and arrange travel for executives.
Work alongside the GCISO and GHIO leadership team.
Onboarding assistance for new hires within JLL Technology.
Highlight calendar conflicts and make recommended resolutions.
Maintain executive files to ensure efficient organization and ease of access.
Create documents that include proofreading for accuracy and making recommended changes after others review them.
Anticipate meeting needs, including reviewing & securing options for space, food, and other accommodations, and finalizing arrangements.
Plan and execute JLL Technology leadership meetings and global technology town halls.
Provide support to staff from other departments regarding JLL Technology responsibilities.
Process expense reports, allocating costs as appropriate, wire transfers, and invoices.
Maintaining a log of supplies and equipment needs to facilitate efficient ordering and usage.
Organize incoming communications and redirect them consistent with executives' regular practice.

Attributes
Dealing with Ambiguity:  Effectively cope with change by shifting gears, acting without the total picture, and handling risk and uncertainty comfortably, particularly in fast-evolving technology environments.

Planning and Organizing:  Ability to establish a course of action to accomplish goals, develop schedules and task/assignments, orchestrate multiple activities simultaneously to achieve goals.

Interpersonal Savvy:  Relate well to all kinds of people inside and outside the organization with diplomacy and tact.

Quick Learner:  Ability to learn quickly when faced with new problems and challenges.

Self-Starter:  Able to start and complete projects independently.

Time Management:  Use time effectively and efficiently and with a sense of urgency.

Written/Oral Communications:  Superb written and oral communication skills - professional, clear, and concise.

Stakeholder Focus:  Dedicated to exceeding managers'…