Executive Assistant

Description

As an Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. This position will support multiple executives. This position requires 3 days in the office and 2 days remote. Salary target $75k-$80k, plus healthcare benefits, dental, vision, short and long term, life insurance, commuter, 401k with match, and PTO.

Recruiter:
Connie Stathopoulos

Responsibilities:

Executive Support

+ Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals

+ Manage Executive Outlook details (Contacts, Calendar, Email responses)

+ Take initiative to anticipate the needs of your executives daily

+ Prepare and manage Time & Expense reports on behalf of executives

+ Arrange travel for executives, including flights, hotels, and transportation

Office Support & Communication

+ Office Space - Welcome clients, recruits, and employees, while ensuring the office is neat and organized.

+ Reporting and Correspondence

Event Execution

+ Schedule conference rooms and coordinate audio visual and/or catering needs

+ Room arrangement for offsite meeting/events, as needed

+ Manage Salesforce updates and reporting for executives

Other Regional Items

+ Coordinate with other offices, as necessary, to provide additional support to the region

+ Participate in ongoing training regarding technology upgrades and new systems applicable to the position.

Requirements

Requirements

+ Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment

+ Professional, confident, enthusiastic, and detail-oriented

+ Excellent oral and written communication skills

+ Excellent interpersonal and organizational skills

+ Demonstrate initiative and be a self-starter

+ Ability to work independently, exercise good judgment; resourceful, problem-solving skills

+ Positive and approachable; ability to interact well with all levels of staff and clients

+ Working with a variety of levels of personnel to achieve business objectives

+ Coordinating and maintaining follow-up on several projects simultaneously

+ Proofreading and editing

+ Handling confidential information in a strictly professional manner

Your Educational and Professional

Qualifications:

+ 2+ years of professional experience, required

+ Bachelor's degree, preferred

+ Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc.

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Talent Match®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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