Administrative Assistant, Ronald McDonald Global

Job Description Company Description

McDonald’s is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers want and realizing further growth potential. Our relentless ambition is why McDonald’s remains one of the world’s leading corporations after almost 70 years.

Joining McDonald’s means thinking big and preparing for a career that can have influence around the world.

At McDonald’s, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range of outstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements.

Ronald McDonald House® is an independent, nonprofit 501(C)(3) organization that cares for families when they have children who are ill or injured. Through a global network of 250+ independently operated Chapters in 60+ countries and regions, we surround families with the resources, services, and support they need, removing barriers so they can be at the heart of their child’s care and ensure the best possible health outcomes.

Ronald McDonald House strives to be part of the solution to the challenges families face when a child needs healthcare, whether that means staying close to a hospitalized child, affording to remain together while a child undergoes treatment far from home, or accessing basic medical and dental care in underserved communities. Through our resources and community partnerships, we help families gain access to healthcare services and stay together during critical moments in their children’s lives.

We are enjoying the flexibility of a hybrid work model, in which Ronald McDonald House Global employees spend part of their week connecting with co-workers in our state-of-the-art McDonald’s headquarters in the booming West Loop of downtown Chicago.

For more information, visit ronaldmcdonaldhouse.org.

Ronald McDonald House Global is seeking a highly skilled, proactive, and collaborative Administrative Assistant to provide executive-level administrative support to senior leaders across the organization. This role will primarily support the Chief Philanthropy Officer and the Chief Marketing & Communications Officer, while also providing back-up administrative support for other members of the Senior Leadership Team as needed.

The Administrative Assistant plays a critical role in ensuring senior leaders are prepared, organized, and able to focus on advancing the mission of Ronald McDonald House Global. This individual brings professionalism, sound judgment, discretion, and a strong service mindset, and thrives in a fast-paced, mission-driven environment.

We are looking for someone who is anticipatory rather than reactive, communicates clearly and confidently, and thrives in a highly collaborative, team-based environment that values shared ownership and collective success.

• Provide executive-level administrative support to assigned senior leaders, including complex calendar management, scheduling, and meeting coordination across multiple time zones.
• Proactively manage calendars by anticipating conflicts, aligning schedules to priorities, and ensuring leaders are prepared for meetings and key engagements.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and travel documentation such as visas, while optimizing leaders’ time and availability.
• Process expense reports accurately and in a timely manner.
• Keep leaders on schedule by providing reminders and ensuring required documents, briefing materials, and agendas are prepared in advance.
• Serve as a professional point of contact for internal and external stakeholders, including donors,…