Administrative Coordinator

This range is provided by Beacon Hill. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$49,000.00/yr - $52,000.00/yr

Our client, one of the largest non-profits in Illinois is looking for an Administrative Coordinator. This role will support the Facilities Team across multiple offices within the Chicagoland area. We are looking for a critical thinker who has strong attention to detail and ability to work with a variety of personalities.

• Partner with the Administrative Manager to coordinate and execute the Request for Proposal (RFP) process, including drafting RFPs, reviewing submissions, and preparing side‑by‑side comparisons to support informed decision‑making.
• Review and analyze vendor proposals and contracts, evaluating pricing, service levels, and alignment with organizational goals.
• Serve as a point of contact for vendors and community partners, delivering excellent customer service and ensuring timely issue resolution.
• Prepare clear, detailed status reports outlining research, findings, and recommendations for assigned master contracts.
• Provide day‑to‑day administrative support to the Executive Director and Assistant Executive Director, including calendar coordination and responding to routine emails, calls, and information requests.
• Support Building and Property Managers with vendor invoice review, processing, and resolution of billing discrepancies.
• Deliver technical and user support for the events team, working closely with Conference Center, Technology, and Building teams to ensure smooth and successful meetings and events.

• Bachelor's degree or equivalent experience.
• At least 2 years of professional experience including some experience working in or supporting contract administration, real estate, property management, procurement, or events management.
• Strong analytical skills with demonstrated ability to evaluate vendor proposals and negotiate favorable terms.
• Proficiency in Microsoft Office Suite; ability to learn internal systems.
• Exceptional and demonstrated organizational, time‑management, and critical thinking skills.
• Ability to manage multiple priorities and deliver under tight deadlines.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Entry level

Full‑time

Administrative

Administrative and Support Services

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