Executive Assistant

BIG Construction is a construction management firm specializing in the interior built environment. Founded and led by millennia ls, we prioritize right‑fit solutions over legacy processes and leverage a high‑value network to deliver exceptional results.

Guided by our core values—
Drive, Trust, Ideas, and Build
—we’re committed to building meaningful relationships by understanding and addressing the needs of all stakeholders.

Our proven process—
Ask, Listen & Learn. Align. Budget. Contract. Execute. Retain
.—ensures every project is approached with curiosity, collaboration, and precision.

At our core, our brand promise remains simple:

We will ask. We will listen. We will learn. We will deliver.

BIG Construction is looking for an Executive Assistant to support our Founder & CEO, President, and Vice Presidents. This role supports how our leadership team operates day‑to‑day, helping keep priorities organized, meetings well prepared, and communication clear.

The right person for this role has experience supporting senior leaders, understands how to manage multiple priorities, and knows how to work with discretion and good judgment. You should be comfortable taking ownership, thinking ahead, and handling a wide range of responsibilities.

This role will work closely with the Office Manager to ensure smooth office operations and alignment with leadership priorities. This is a hands‑on role for someone who enjoys staying organized, taking ownership, and helping leaders operate effectively. Over time, this role is expected to take on broader responsibility supporting leadership priorities, coordination, and follow‑through across the organization.

This role is a strong fit for someone who is organized, reliable, and comfortable supporting senior leaders. You enjoy managing details, staying ahead of priorities, and being trusted to handle important work behind the scenes. You use good judgment, communicate clearly, and take ownership of your responsibilities. You’re comfortable working close to leadership discussions and helping turn priorities into action. You anticipate needs, think a step ahead, and bring solutions, not just completed tasks.

• Coordinate priorities, information flow, and scheduling alignment across the C‑Suite to ensure executives remain informed, prepared, and synchronized.
• Proactively assess and prioritize requests, manage executive communications, and optimize leaders’ time to support strategic focus.
• Manage complex executive calendars for the Founder & CEO, President, and Vice Presidents, including scheduling, conflict resolution, and alignment with business priorities.
• Build and maintain strong working relationships with internal stakeholders, board members, and external partners on behalf of leadership.

• Coordinate logistics for executive meetings, leadership sessions, advisory board meetings, retreats, and company‑wide events, including materials, room setup, catering, and access.
• Assist with research, preparation of briefing documents, presentations, and compilation of information to support executive decision‑making.
• Draft and edit executive‑level communications—including emails, letters of recommendation and announcements—ensuring clarity, professionalism, and alignment with leadership voice.
• Manage sensitive information, confidential documents, and executive communications with discretion and sound judgment.

• Coordinate travel for executives, including itineraries, reservations, accommodations, and logistics.
• Prepare and submit expense reports; collect and organize receipts; reconcile monthly credit card statements; and coordinate with Accounting for timely processing.
• Review and process executive‑related invoices, confirm accuracy, and liaise with internal departments as needed.
• Support executive memberships, reservations, and event registrations, including restaurants, conferences, and external engagements.

• Identify opportunities to streamline administrative…