CLERK CASHIER

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Job Title:

CLERK CASHIER
Position Number: 8100364
Work Modality:
Fully In-Person
Job Category:
University Staff
Job Type: Full-Time
FLSA Status:
Non-Exempt
Campus:
Rogers Park-Lake Shore Campus
Department Name:
Office of the Bursar
Location Code:
Office of the Bursar (04501A)
Is this split and/or fully grant funded? No

Under the general supervision of the Assistant Bursar, the Clerk Cashier serves as part of the University’s cashiering function, providing quality customer service to students, faculty, and staff. Members of the Cashiering team receive and process payments (cash, credit card, check) primarily related to student accounts and department cash receipts; ensure the cash and checks are deposited and recorded in a timely and accurate manner;

resolve discrepancies between cash receipts and posting; assist the Senior Cashier to review credit balances on student accounts and issue refunds; and safeguard all cash and checks.

• Receives and processes cash receipts for student accounts, Rambler Bucks, fees for new IDs and transcripts, and miscellaneous deposits, Employee Reimbursement Plan application fees, etc.
• Balances daily cash, check and credit card receipts against amounts recorded in People Soft (LOCUS).
• Ensures that amounts are applied against the appropriate student’s account or credited to the appropriate University department.
• Familiar with the University’s chart of accounts and reviews account coding for reasonableness.
• Reviews scholarship payments received and coordinates with the Financial Aid Office for proper posting.
• Assists with student account refund processing.
• Maintains accurate and complete records, including filing and scanning documents into the University’s content management system (Docfinity).
• Researches and processes PNC lockbox exception payments.
• Ensures that returned checks are adjusted to the student’s account in a timely manner.
• Provides professional and courteous service to students, faculty, and staff in person, on the phone, or via email.
• Generates ideas for process improvement and, in coordination with the Bursar’s team, assists in implementation.
• As needed by the Pro Card department, assists in the distribution of Pro Cards to faculty and staff.
• As needed by Payroll, assists in the distribution of paychecks to students, faculty and staff.
• As needed by the Campus Card Dept, assists with student IDs.
• Works effectively with the Bursars team and all areas of the University to ensure that questions and concerns are answered in an efficient, accurate and timely manner.

• High school diploma or general degree (GED); some college a plus.
• Requires attention to detail and high degree of proficiency with basic math skills (add, subtract, multiply, divide, compute rate, ratio, and percent).
• Communicates effectively (verbal and written) with a broad range of customers.
• Ability to read, write and comprehend instructions, correspondences, and memos.
• Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
• Ability to apply common sense understanding to carry out written or oral instructions. Ability to problem solve.
• Knowledge of word processing (Word) and spreadsheets (Excel). Knowledge of People Soft and ECSI a plus.

None

• Ability to use MS Office suite and adept user of e-mail and other office automation systems.
• Operate 10‑key calculator by touch.

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a transformative education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed
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