Event and Administrative Coordinator

Overview

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency.

The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

The Event and Administrative Coordinator provide administrative and logistical coordination for events, meetings, and program operations. This role manages registrations, records, payments, and event logistics while supporting day-to-day office functions. Strong organization, accuracy, and follow-through are essential to ensuring smooth operations and successful event execution.

• Coordinate event and meeting registrations and maintain participant records.
• Process and track checks, payments, and deposits in accordance with procedures.
• Reserve venues and meeting spaces; coordinate basic logistics, technology needs, and catering.
• Schedule and support meetings, trainings, listening sessions, and events, including materials and follow-up.
• Assist with expense tracking, invoicing, reimbursements, and vendor coordination.
• Maintain calendars, administrative files, and program records.
• Provide on-site administrative support for events as needed.
• Maintain a checkout log for shared equipment and coordinate office supply ordering.
• Provide office-specific administrative support, including:
• OCIA paperwork processing and registration for the Office of Divine Worship
• Grant documentation, reporting, and program record-keeping support for the Office of Human Dignity and Solidarity
• Perform other related administrative duties as assigned.

• Bachelor’s degree preferred or equivalent relevant experience.
• 1–3 years of experience in an administrative or coordination role.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Proficiency with office technology and online registration systems.
• Dependable, collaborative, and service oriented.
• Availability for occasional evening or weekend events.
• Respect for and support of Catholic Church mission and values.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.

This position has an hourly range of - $22.94 - $28.10. An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.

Equal Opportunity Employer
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