More jobs:
Executive Assistant III
Job in
Chicago, Cook County, Illinois, 60290, USA
Listed on 2026-02-27
Listing for:
Shirley Ryan AbilityLab
Full Time
position Listed on 2026-02-27
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Clerical, Administrative Management -
Business
Office Administrator/ Coordinator, Administrative Management
Job Description & How to Apply Below
- Screens incoming telephone calls, visitors, and requests, responding to the need for information and assistance, including assisting callers and visitors with complaints.
- Collaborates with other Senior Executives Assistants and Executive Assistants to improve the efficiency and effectiveness of office operations, including ensuring adequate coverage throughout the work day.
- Composes correspondence regarding administrative matters and general policies for Executive’s approval.
- Prepares materials needed by the Executive for correspondence, appointments, telephone calls, meetings, and conferences, keeping the Executive informed on matters being considered.
- Composes minutes for various committees and meetings, which includes the distribution of minutes and accompanying materials to Board members.
- Acts as a liaison support between Board members and the Executive.
- Schedules meetings and tentative appointments, working with Executives to establish and maintain priority and rescheduling or declining appointments as necessary.
- Maintains calendars for Executives, including polling the appropriate individuals for meeting availability.
- Makes arrangements, including travel arrangements, for meetings and conferences.
- Researches and prepares special or ad hoc reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, or files.
- Prepares travel and other expense reports for appropriate signatures as well as expediting invoices for payments.
- Establishes and maintains office files; requisitions supplies, printing, maintenance, or other services; coordinates personnel and administrative forms and forwards for processing.
- Perform all other duties that may be assigned in the best interest of the Shirley Ryan Ability Lab.
- Screens incoming telephone calls, visitors, and requests, responding to the need for information and assistance, including assisting callers and visitors with complaints.
- Collaborates with other Senior Executives Assistants and Executive Assistants to improve the efficiency and effectiveness of office operations, including ensuring adequate coverage throughout the work day.
- Composes correspondence regarding administrative matters and general policies for Executive’s approval.
- Prepares materials needed by the Executive for correspondence, appointments, telephone calls, meetings, and conferences, keeping the Executive informed on matters being considered.
- Composes minutes for various committees and meetings, which includes the distribution of minutes and accompanying materials to Board members.
- Acts as a liaison support between Board members and the Executive.
- Schedules meetings and tentative appointments, working with Executives to establish and maintain priority and rescheduling or declining appointments as necessary.
- Maintains calendars for Executives, including polling the appropriate individuals for meeting availability.
- Makes arrangements, including travel arrangements, for meetings and conferences.
- Researches and prepares special or ad hoc reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, or files.
- Prepares travel and other expense reports for appropriate signatures as well as expediting invoices for payments.
- Establishes and maintains office files; requisitions supplies, printing, maintenance, or other services; coordinates personnel and administrative forms and forwards for processing.
- Perform all other duties that may be assigned in the best interest of the Shirley Ryan Ability Lab.
- Reports directly to the Senior Vice President, Chief Operating Officer
- Bachelor of Science or Bachelor of Arts degree preferred.
- Minimum 3 to 5 years of providing administrative support to executive(s) in a fast-paced environment.
- Minimum 3 to 5 years of experience with Board matters and members, and community organizations.
- Demonstrates the ability to function with a high degree of initiative and ability to handle and discern the importance and urgency of multiple high…
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