Program Coordinator

Department: MED-Impact Institute

Salary/Grade: EXS/5

Job Summary:

For the Third Coast Center for AIDS Research (NIH grant P30 AI117943):

Coordinates a broad variety of programmatic activities & administrative processes such as database maintenance & reporting, programming budget, & financial transactions; communications including website design maintenance & updates; & management of supervisor(s) &/or dept's multiple calendars & events. Coordinates logistics & planning of center programming and special events, such as seminars, symposia, journal clubs, & workshops. Provides administrative support to leadership-led committees and working groups.

Reviews administrative work procedures, policies & operational methods; identifies & documents as applicable:
Standard Operating Procedures (SOPs); best practices; appropriate filing & audit mechanisms; financial & performance metrics reporting; & regulatory & compliance systems.

Specific Responsibilities:

Administration

* Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.

* Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.

Budgets & Financial

* Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.

Communication, Outreach & Recruitment

* Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.

Events

* Coordinates programming, workshops, meetings, etc. including speakers, agendas, etc.

* Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.

* Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.

Program Development

* Manages seminars, presentations, workshops, etc. based on goals/objectives.

* Identifies & obtains external expertise as needed and works with content experts for current and new programs.

* Reviews programs/projects to increase efficiencies to support growth.

* Manages speaker selection, communication, and topic development.

* Leads program/project updates and improvements.

Regulatory Compliance

* Ensures compliance with all necessary organizations.

* Prepares documentation as required.

* Interfaces with accreditation bodies.

Strategic Planning

* Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

(Education, experience, and any other certifications or clearances)

* Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.

* 1 year program/project administration or other relevant experience.

Minimum

Competencies:

(Skills, knowledge, and abilities.)

* Advanced knowledge of word processing, spreadsheet, email, and database software programs is required.

* Experience or interest in working on HIV/AIDS related research programs.

* Excellent communication skills with effective spoken and written communication.

* Strong organizational skills and the ability to prioritize tasks.

Preferred Qualifications:

(Education and experience)

* A bachelor's degree and 1-2 years of administrative support experience.

* 2 years administrative support experience in a university setting.

Preferred

Competencies:

(Skills, knowledge, and abilities)

* Experience coordinating events in a university setting.

* Experience working in public health, psychology, and/or biomedical research.

Target hiring range for this position will be between $51,346 - $64,600 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:

At Northwestern, we…