Administrative Assistant

Description

We are looking for a dedicated Remote Administrative Assistant to provide high-level administrative and operational support to executives and client teams within a dynamic organization. This position requires someone who is highly organized, detail-oriented, and capable of managing multiple priorities effectively. As this is a contract-to-permanent role based in Chicago, Illinois, you will play a vital role in ensuring seamless coordination of schedules, communication, and project execution while working collaboratively with stakeholders across different time zones.

Responsibilities:

- Manage executive calendars, schedule meetings, and coordinate logistics to ensure efficient time management.

- Organize and oversee travel arrangements, including booking flights, accommodations, and transportation.

- Facilitate the preparation of client-facing materials, such as meeting agendas, minutes, and follow-up reports.

- Track key deliverables, action items, and compliance documentation to maintain project accuracy and accountability.

- Collaborate on event planning and invitations, ensuring timely execution and attention to detail.

- Ensure consistent communication with clients and stakeholders, addressing inquiries and prioritizing tasks effectively.

- Support routine billing and administrative processes, including conflict-check procedures under guidance.

- Maintain and update process documentation, providing basic reporting as required.

- Coordinate with team members across multiple locations to ensure smooth operations and alignment.

- Assist executives with ad-hoc projects and requests, demonstrating flexibility and proactive problem-solving.

Requirements

- Proven experience in supporting executives or senior-level professionals in a fast-paced environment - law firm experience highly encouraged.

- Strong organizational skills with exceptional attention to detail and ability to manage competing priorities.

- Demonstrated capability to handle multiple tasks simultaneously while maintaining professionalism.

- Excellent communication and interpersonal skills to interact effectively with clients and team members.

- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

- Familiarity with marketing technology platforms such as Salesforce is advantageous.

- Bachelor's degree preferred, though equivalent experience or an associate degree will be considered.

- Coachable and eager to learn, with a proactive approach to problem-solving and task execution.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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