Executive Assistant

Description

We are looking for an organized and proactive Executive Assistant to support C Suite executives such as the CEO, CFO, COO for a non profit in Chicago, Illinois near Wrigleyville. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple tasks efficiently. As an integral part of the team, you will ensure smooth operations by coordinating schedules, meetings, and travel arrangements.

Compensation: $65k-$68k

9am-5:00pm - Onsite

Benefits:
Medical, Dental, Vision, 403b, PTO

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

Responsibilities:

- Manage and maintain executive calendars, ensuring all appointments and commitments are accurately scheduled.

- Coordinate and arrange complex travel plans, including bookings and itineraries.

- Prepare for executive meetings by organizing agendas, documents, and logistics.

- Attend meetings and take detailed minutes, ensuring accurate documentation of discussions and decisions.

- Handle expense reports and reimbursements, maintaining precise financial records.

- Act as the primary point of contact for internal and external communications on behalf of executives.

- Schedule and organize board meetings, including room setup and technology requirements.

- Assist in the preparation of presentations, reports, and other executive-level materials.

- Anticipate the needs of executives and provide proactive support to ensure seamless operations.

- Maintain confidentiality and handle sensitive information with discretion.

Requirements - Proven experience as an Executive Assistant or in a similar role supporting senior leadership.

- Strong proficiency in calendar management and scheduling software.

- Expertise in coordinating travel arrangements, including international bookings.

- Ability to take accurate meeting minutes and prepare detailed documentation.

- Exceptional organizational and multitasking skills to manage competing priorities.

- Excellent written and verbal communication skills.

- High level of discretion and professionalism when handling sensitive information.

- Proficiency in Microsoft Office Suite and other productivity tools. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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