Real Estate Legal Administrative Assistant

Job Title: Real Estate Legal Administrative Assistant

Location: Chicago, IL

Company: Clark Hill PLC

Employment Type: Full-Time

Clark Hill PLC is seeking an experienced full-time Legal Administrative Assistant to join its Real Estate Team in the Chicago office. The ideal candidate will have at least 3 years of experience and will provide administrative support primarily for attorneys handling real estate and loan financing matters. This position reports to the Office Manager as well as assigned attorneys and is responsible for providing comprehensive legal secretarial and administrative support, including preparation of letters and other documents, entering conflict information into the system, coordinating travel arrangements, preparing expense reimbursements, and providing required documentation to clients.

The role requires flexibility and collaboration to assist others across the firm as needed.

• Coordinate and manage all aspects of real estate and loan financing transactions from start to close.
• Liaise with clients, lenders, title companies, and other parties involved to ensure timely closing.
• Prepare, review, and organize accurate closing documents in compliance with legal standards.
• Assist attorneys in drafting and finalizing transaction documents.
• Identify and help resolve issues arising during the due diligence process.
• Maintain organized and accessible transactional files for future reference.

• Prepare letters and legal documents.
• Format and proofread all written materials for accuracy and consistency.
• Enter conflict check information and supporting documentation.
• Maintain attorney calendars and centralized scheduling systems.
• Coordinate meetings, travel arrangements, and conference logistics.
• Prepare expense reimbursement forms and client‑facing documentation.

• Previous experience in real estate and/or loan financing transactions.
• Excellent written and verbal communication skills.
• Ability to multitask in a fast‑paced, deadline‑driven environment.
• High degree of initiative, discretion, and sound judgment.
• Team‑oriented with a willingness to take on tasks of all sizes.
• Strong organizational and interpersonal skills.
• Ability to manage electronic and hard‑copy documentation using legal technology.
• Proficiency in Microsoft Office Suite and legal document management software.

Hourly rate: $32.00 – $45.00 (full‑time schedule). Eligibility for an annual discretionary bonus.

Health insurance with optional HSA/FSA, short‑term disability, long‑term disability, dental insurance, vision care, life insurance, 401(k), vacation, sick time, parking/public transportation allowance, and employee assistance program.