Project Assistant

Project Assistant Job Description

This is a full-time position. Typical days and hours of work are Monday through Friday 9:00 a.m. to 5:00 p.m. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 9:00 a.m. to 5:00 p.m. and must work 35.0 hours each week to maintain full-time status.

• Keep the CTS system updated and accurate.
• Provide regular status updates to attorneys and team members on assigned matters.
• Enter and maintain accurate time entries in the firm’s billing system.
• Prepare, file, and serve court documents in accordance with court rules and deadlines.
• Edit, review, and process pre-bills and client invoices for accuracy and compliance.
• Assist with billing corrections, expense entries, and follow-up as needed.
• Ensure filings and billing records are properly documented and organized.
• Complete check requests and expense reports, including credit card charges for filing fees.
• Print, organize, and maintain emails and correspondence.
• Copy, scan, and organize signed documents.
• Prepare and/or update physical and electronic binders.
• Print and process documents received from clients and outside sources using firm software and systems.
• Perform other duties reasonably associated with a Project Assistant position.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

• LANGUAGE
  
  SKILLS:
  
  Ability to read and interpret documents such as, conflict requests; attorneys’ requests; safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and memoranda;
• MATHEMATICAL
  
  SKILLS:
  
  Ability to apply basic math concepts;
• REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving day to day operations of department;
• TECHNICAL ABILITIES: Ability to work with software specifically designed, but not limited to, conflicts checks and docketing;
• ORGANIZATIONAL ABILITIES: Ability to classify and organize legal documents.

• High School Graduate or equivalent required;
• 2-year Associates degree a plus;
• 1 to 2 years Law Firm experience preferred;
• Proficiency in MS Office and Outlook, with special proficiency in records management and conflicts check related software;
• Proficient knowledge of scanning software;
• Good command of the English language, oral and written;
• Must be punctual;
• Must be able to classify documents, correspondence, pleadings, attorney notes, and drafts;
• Must be able to work independently with limited supervision;
• Must be accurate, with a strong attention to detail;
• Must be able to work in fast-paced environment within project time constraints;

$40,000–$55,000 based on experience.

Burke, Warren, Mac Kay & Serritella, P.C. is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, creed, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and any other factor protected by applicable law. Further, Burke Warren takes affirmative action to ensure that applicants are employed, and employees are treated during employment, without regard to any of these characteristics.

Burke Warren does not tolerate discrimination of any type.