More jobs:
Administrative & Office Assistant
Job in
Chicago, Cook County, Illinois, 60642, USA
Listed on 2026-01-30
Listing for:
Atira Hotels
Part Time
position Listed on 2026-01-30
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management, Business Administration
Job Description & How to Apply Below
About the Role
We are excited to find a friendly and detail-oriented Part-Time Administrative & Office Assistant to join our team! You'll be supporting our President and Director of Operations, helping to keep the daily office running smoothly, and creating a warm, inviting atmosphere for clients and visitors alike. This wonderful role offers a mix of administrative, operational, and office management tasks, perfect for someone who enjoys both hands-on work and providing excellent support to our leadership coordination.
Compensation & Schedule
- Hourly Rate: Based on experience.
- Schedule: Part-time, 25-28 hours per week. Some flexibility available.
- Location: Atira Hotels, 1290 N Clybourn Ave, Chicago, IL 60610
Administrative Support
- Provide administrative support to the President and Director of Operations.
- Generate reports using MS Word, MS Excel, and online systems.
- Receive, scan, label, and file invoices and statements.
- Organize and schedule conference calls, meetings, and events (including Zoom setup).
- Maintain directories and update information as needed.
- Coordinate client/associate gifts: purchase, package, ship, and communicate.
- Deposit checks at the bank as required.
- Greet visitors and clients with professionalism.
- Monitor and maintain office supply inventory, anticipating needs and placing orders accordingly.
- Manage incoming and outgoing mail, packages, and deliveries.
- Ensure the office remains professional, organized, and presentable at all times.
- Support facilities management and office upkeep, fostering a safe, efficient, and well-presented workplace.
- Manage day-to-day office upkeep to ensure workplace standards of cleanliness and functionality.
- Coordinate office lunches and manage catering orders.
- Apple product proficiency required
- Previous experience in administrative, office coordination, or executive support roles.
- Proficiency in MS Word, MS Excel, and online e-signature
- Strong organizational skills and attention to detail.
- Professional communication and interpersonal skills, with a welcoming demeanor.
- Ability to manage multiple tasks and prioritize effectively.
- Reliable, proactive, and able to work independently.
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