Law Firm Office Assistant

Overview

Job Title: Office Assistant

Location: Chicago, IL

Position Type: Full-Time, In-Office

We are seeking a detail-oriented and proactive Office Assistant to provide administrative and operational support in a professional office environment. This role involves managing day-to-day office functions, assisting staff and clients, and ensuring smooth operations with minimal supervision.

• Welcome and assist visitors, ensuring proper check-in and routing.
• Handle incoming deliveries and distribute them to appropriate recipients.
• Schedule and coordinate use of conference rooms, including catering arrangements.
• Manage office supplies, mail services, and vendor relationships.
• Operate and maintain office equipment; coordinate repairs when needed.
• Assist with file management, including retrieval, storage, and organization.
• Support staff with administrative tasks and special projects.
• Serve as liaison with building management for maintenance issues.
• Process invoices and maintain accurate records.
• Perform other duties as assigned to support office operations.

• High school diploma or equivalent required.
• Minimum of 5 years of experience in an office environment.
• Proficiency in MS Word, Excel, and Outlook.
• Strong organizational skills with the ability to prioritize multiple tasks under deadlines.
• Excellent interpersonal and communication skills, both in person and via email/phone.
• Ability to lift up to 12 lbs and access items on shelves up to 8 feet high.
• Flexibility to work occasional extended hours when needed.

Salary range: $50,900 – $61,600 annually, based on experience and education. Performance-based bonuses may be available.

• 3 weeks PTO (accrued)
• 13 paid holidays
• Health insurance effective the 1st of the following month (multiple plan options)
• 401(k) with company match
• Comprehensive benefits package including dental, vision, retirement plans, paid time off, and wellness programs

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance