Administrative Assistant

Responsibilities :

• As an Administrative Assistant, you will play a key role in supporting the VP, Chief Security Officer, within the Global Impact function.
• You will provide high-quality administrative support to ensure the team functions smoothly and efficiently.
• This position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. T
• We are seeking an Administrative Assistant who is eager to learn, contribute, and help improve our processes.
• This is a great opportunity for a proactive, adaptable, and service-oriented professional who thrives in a dynamic environment.
• Provide administrative support including scheduling meetings, managing calendars, coordinating travel, and preparing expense reports.
• Maintain accurate records, ensuring confidentiality and organization.
• Prepare and edit correspondence, presentations, spreadsheets, and other business documents as necessary.
• Support procurement activities, including processing invoices and tracking budget-related items.
• Coordinate internal and external communications and ensure timely follow-up on requests.
• Help prepare briefing materials, agendas, meeting notes, and action-item summaries.
• Serve as a point of contact for team inquiries.
• Maintain discretion and confidentiality regarding sensitive information.
• Remain adaptable to changing business needs and priorities.
• Assist with on-boarding process for new team members and participate in cross functional admin partnerships
• Perform additional duties and administrative tasks as assigned.

Qualifications :

• Proven experience in Office Administration, Office Management, Executive Assistant, Executive Support or similar position(s).
• Experience providing travel arrangements
• Ability to prioritize and handle multiple priorities and projects at once, with attention to detail, in a fast-paced environment
• Tech savvy - should know MS Office (Outlook, Word, Excel, PowerPoint) and Web Ex or similar meeting tools and motivated to learn new skills and systems
• Strong communication, project management, and critical thinking skills
• Polished, professional, and comfortable interacting with Executive level management, handling confidential information with integrity and discretion
• Must be extremely proactive, positive, and energetic
• Reliable, results-oriented, and able to anticipate needs
• Able to be in-office three days per week

Preferred Qualifications

• Experience supporting executive-level leaders or working in a corporate environment.
• Experience coordinating events, logistics, or project workflows.
• Strong problem-solving skills and ability to anticipate needs.
• Familiarity with operational or security-sensitive environments is a plus, though not required.
• The best fit will be qualified to fulfill the responsibilities and is passionate about contributing to team culture rooted in our core values:
  • Serve (Putting our customers and people first),
  • Inclusion (opening our doors to everyone),
  • Integrity (doing the right thing),
  • Community (being good neighbors), and
  • Family (getting better together).

Benefits:

Healthcare Insurance:
Synectics offers eligible employees and their dependents healthcare coverage through Blue Cross Blue Shield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance:
Synectics offers eligible employees and their dependents a dental plan through Met Life. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance :
Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.
401(k) Plan:
The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus:
Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus.

It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.