Executive Assistant to Chief HR Officer, US Region

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered  team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

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As an Executive Assistant to Senior Vice-President, you are responsible for managing the day‑to‑day administrative activities in support of the Senior Vice‑President, ensuring the department operates efficiently. The role requires strong administration and organization skills to provide support activities such as calendar management, invoice processing, travel booking, preparing correspondence, and screening and evaluating email and correspondence. You will exercise independent initiative and judgment in managing special projects on behalf of teams, planning, and following up on details regarding conferences and implementing operational plans, making decisions on daily priorities, developing and maintaining administration procedures and processes, coordinating meetings, and processing expense accounts.

At CIBC we enable the work environment most optimal for you to thrive in your role. You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend 3‑4 days per week on‑site, while other days may be remote.

• Calendar management – Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events, and matters requiring immediate attention. Coordinate agendas, send meeting invitations and agendas to attendees, book meeting rooms, and arrange for IT resources and refreshments to support smooth meetings.
• Travel arrangement & expense reporting – Arrange travel arrangements and maintain travel expense accounts, including expense submissions on behalf of the Executives. Arrange group travel as necessary; monitor and track all department invoices and expenses, process expense reports/invoices, and update financial reports when required.
• Professional support – Prepare standard correspondence, minutes, reports, and presentations of a confidential, strategic, and/or specialized nature, ensuring timely completion. Assist with the preparation of presentations and management reporting. Coordinate leadership team meetings, send out invites and agenda, keep and share minutes, and compile presentation materials.
• Administrative duties – Provide ongoing administrative support such as assisting onboarding/offboarding activities for new and departing employees, which include processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles, etc. Put together decks for team or annual events under guidance of SVP/VP and their directs; act as delegate for executives and their direct reports for workday transactions as required.

• You’re an experienced administrative professional. You have at least 5 years of experience as an Executive Assistant in a highly professional, confidential, and fast‑paced environment.
• You’re a strong communicator. You have excellent verbal and written communication and interpersonal skills to interact with a wide range of individuals in a wide range of situations, usually requiring tact, diplomacy, and discretion.
• You’re digitally proficient. You have a strong command of the MS Office suite including Word, Excel, PowerPoint, and Outlook.
• You know that details matter. You notice things that others do not. Your critical thinking skills help to inform your decision making.
• Values matter to you. You bring your real self to work and live our values – trust, teamwork, and accountability.

At CIBC, we offer a competitive total rewards package. This role has an expected salary range of $75,000 – $100,000K for the Chicago, IL market based on experience, qualifications, and location of the position. The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which may also include a discretionary…